Administrative Course Coordinator

   

About Ecology and Evolutionary Biology

The Department of Ecology and Evolutionary Biology (E&EB) has a distinguished faculty of 32 whose interests range from population and community ecology to biogeochemistry and ecosystems to evolutionary biology and genetics.  The Department, part of both the College of Agriculture and Life Sciences and the College of Arts and Sciences, has a broad but unified mission in teaching and research: broad in that the interests of the faculty span many levels of organization encompassing genes, genotypes, phenotypes, populations, communities, and ecosystems; and unified in that each of these levels interacts with all of the others. Detailed appreciation of the processes operating at all levels of organization is fundamental to ecological or evolutionary understanding.  

The Opportunity

Inclusive Excellence is a core value within the College of Arts and Sciences (CAS). We expect our faculty and staff to actively contribute to fostering an academic workplace climate that is welcoming and supportive and creates a sense of belonging for all. 

Are you passionate about education and thrive in a dynamic, collaborative environment? We are looking for an Administrative Course Coordinator to become a key player in our department, offering unparalleled support to our academic community.

As an Administrative Course Coordinator, you'll wear multiple hats, each essential to the smooth operation of our academic offerings. Your primary role will involve providing top-notch administrative, clerical, and reception support to all members of our vibrant department. Whether you're updating course catalogs, coordinating classroom schedules, or ensuring our faculty and students have everything they need to succeed, your work will be at the heart of our educational mission.

Key Responsibilities:

Academic Backbone : Be a key player as the Course Coordinator for both Undergraduate and Graduate Courses, serving as the Assistant to the Director of Undergraduate Studies Committee and the Curriculum Task Force. You'll be the keystone behind a comprehensive database for over 60 active courses, ensuring everything from course rosters to final grade submissions is handled flawlessly.

Faculty Support : Provide critical support to our faculty, handling everything from copying and scanning course materials to coordinating textbook orders and field trips. Your efforts will ensure our faculty can focus on what they do best: teaching and inspiring our students.

Departmental Dynamo : Beyond courses, you'll be the go-to for general departmental needs, maintaining essential databases, updating our website, maintaining office supplies, and assisting with key administrative duties. Your versatility will make you an indispensable part of our team.

Colloquium Champion : Support our colloquium committee by preparing seminar schedules, coordinating guest speaker travel arrangements, coordinating snacks, and generally ensuring these events are a highlight of our academic calendar.

Front Office Ambassador : Be the welcoming face of our department, managing front office reception with a blend of professionalism and warmth. From greeting visitors to handling inquiries, you'll set the tone for our department's friendly and efficient atmosphere.

Are you an organized administrative professional with solid customer service skills that is ready to make a difference in the academic world?  We encourage you to apply with your cover letter and resume to become our Administrative Course Coordinator and take the next step in your career with us!

What We Need

All applicants must include a cover letter and resume for full consideration.

• High School diploma with 2-4 years’ relevant work experience or an equivalent combination of education and related professional experience. 
• Must have proven strong skills with PC and experience using Microsoft Office, including Outlook (email and calendar), Excel, and Word. Demonstrated ability to quickly learn new software.
• Must have excellent customer service skills and demonstrated ability to serve and communicate with a broad range of people and to work under pressure with many interruptions. 
• Attention to detail and organizational skills are critical. 
• Effective problem solving, creativity, sound judgment in accomplishing tasks that are urgent; and the ability to work well within a team of professionals are required. 
• Must be able to adapt to changing priorities, situations, and demands. 
• Demonstrated history of reliability and the ability to maintain confidentiality. 
• Must be flexible and receptive to new ideas and approaches. 
• Accuracy in spelling and grammar is required.
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.  
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.   

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Experience with the following software: Workday, Kuali, SmartSheets, PeopleSoft, Drupal, and Agile Fleet.

Rewards and Benefits

• This position is based in Ithaca, New York, and is fully on-site. 
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay .
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards .
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

   

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information .

  

University Job Title:

Administrative Asst III

Job Family:

Administration

Level:

C

Pay Rate Type:

Hourly

Pay Range:

$20.83 - $23.03

Remote Option Availability:

Fully Onsite

Company:

Endowed

Contact Name:

Brad Stock

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates .

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For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected] .

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Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing [email protected] .

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Please read the required Notice to Applicants statement by clicking here . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-04-03