Administrative Coordinator

University of South Carolina, United States

Updated: 2 days ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 05 Jul 2024

Posting Summary


Logo
Posting Number STA00393PO24
Job Family Administrative Support
Job Function Administrative Services
USC Market Title Administrative Coordinator
Link to USC Market Title https://uscjobs.sc.edu/titles/131920
Job Level P1 - Professional
Business Title (Internal Title) Administrative Coordinator
Campus Columbia
Work County Richland
College/Division College of Nursing
Department CON College of Nursing
State Pay Band 5
Approved Starting Salary $41,258 - $50,000
Advertised Salary Range $41,258 - $50,000
Location of Vacancy
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
The normal work schedule is Monday through Friday from 8:30 am to 5:00 pm, with one hour for lunch.
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months
Job Search Category Administrative


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
The Administrative Coordinator is responsible for providing complex administrative activities for the Advanced Professional Nursing Practice & Leadership Department Chair and department faculty. This role will involve management and administrative support for the department budget, council meetings, course scheduling and textbooks, travel activities, etc.
Ideal Candidate –
  • Experience in office management
  • Expert computer skills with Microsoft Office programs
  • Skills in creating Excel databases
  • Attention to Detail
  • Analytical and problem-solving Skills
  • Effective Communication
  • Collaborative Team Player
  • Adaptability and Learning Mindset
  • Ethical and Professional Conduct


Perks:
  • Work-Life-Balance: Full-time pay with a 37.5 work week with occasional work-from-home options.
  • Benefits you will not find elsewhere! (over 30 paid days off, paid tuition, state benefits, state retirement, and more!).
  • 13 Paid Holidays (including an extended December holiday)
  • An engaging and collaborative environment.
  • Opportunities for professional development.
  • Our college is close to the iconic USC Horseshoe, surrounded by amenities, so you’ll love where you work!
Minimum Qualifications
Bachelor’s degree and 6 years related experience in business management, public administration, or administrative services; or equivalency.
Preferred Qualifications
Master’s degree and 4 years related experience in business management, public administration, or administrative services.
Knowledge/Skills/Abilities
Knowledge of office management. Expert computer skills with Microsoft Office programs. Skills in creating Excel databases. Ability to communicate effectively orally and in writing with faculty, staff, students and the general public. Ability to establish and maintain effective working relationships. Ability to exercise discretion in interpreting and applying established policies and procedures. Ability to understand and carry out complex oral and written instructions. Ability to set priorities and manage details independently.


Job Duties


Job Duty
Manages, prioritizes, and coordinates the Department Chair calendar to include preparation/provision of all information and materials for briefing on meetings and events; attends meetings and events as assigned. Manages all calls for the Department Chair from faculty, staff, students, parents, outside constituents, and the public. Responsible for composing and processing written documentation and general correspondence and reports. Manages office files for the department.
Essential Function Yes
Percentage of Time 10
Job Duty
Responsible for scheduling and management of DNP/MSN/CGS courses in Banner; University Workload System; and College of Nursing CENTRAL database in consultation with the Department Chair and Associate Dean for Academic Affairs. Serves in an advisory capacity regarding issues, concerns, and ongoing management.
Essential Function Yes
Percentage of Time 15
Job Duty
Assists with databases, files and correspondence related to faculty workload for Advanced Professional Nursing Practice & Leadership. Maintains database for faculty academic, grant, and service productivity. Manages faculty evaluation process to include the preparation & maintenance of confidential files, annual faculty evaluations and reviews. Coordinates Department Chair files and meetings for faculty reviews. Works with Department Chair to gather evaluation data relevant to faculty evaluations. Schedules meetings with faculty related to faculty evaluations.
Essential Function Yes
Percentage of Time 15
Job Duty
Manages all aspects of domestic and foreign travel arrangements for the Department Chair to include travel arrangements, accommodations, meetings, reimbursement, etc. Prepares and processes pre and post travel documents for all faculty and students in the Advanced Professional Nursing Practice & Leadership department, including the College of Nursing Internal Travel Request form, USC Travel Authorization Form and USC Travel Reimbursement Voucher. Processes PeopleSoft advances as needed. Networks with conference sites to establish PeopleSoft supplier on-boarding for accounts payable.
Essential Function Yes
Percentage of Time 15
Job Duty
Assists Department Chair in maintaining department budget and database. Responsible for ordering, processing, and reconciliation of department expenses (i.e., lab coats, textbooks, travel, etc.). Prepares monthly visa charge forms for purchasing card allocations and submits to the College of Nursing Business Director. Process PeopleSoft payment requests and purchase requisitions for procurement of goods and services. Networks with businesses/manufacturers to establish PeopleSoft supplier on-boarding for accounts payable. Works with the CON business office and human resources to accomplish needs of the department related to budget.
Essential Function Yes
Percentage of Time 15
Job Duty
Manages faculty development opportunities to include writing clubs, mentoring groups, seminars. Work with internal and external consultants to provide seminars and faculty education according to planned agenda of the department to include scheduling consultants, booking travel, payment of honorariums, and evaluations of seminars. Additionally, arranging infrastructure including scheduling, location, and any food or drinks needed for seminars or educational sessions.
Essential Function Yes
Percentage of Time 10
Job Duty
Provides administrative support for the DNP/MSN/CGS Council and Practice Council meetings to include preparation of agendas, recording and archiving of minutes and other historical documents, and distribution of final minutes; preparation of curricular proposals and facilitating progression of curricular proposals throughout the approval process.
Essential Function Yes
Percentage of Time 10
Job Duty
Coordinates Nursing textbook adoption and assists department faculty in meeting University per semester ordering deadlines to ensure compliance with the Higher Education Opportunity Act (HEOA). Requests desk copies for instructor use and/or guides instructor through the process when they must request a desk copy directly. Maintains working relationships with textbook publishing representatives. Serves as the college liaison to the USC Bookstore.
Essential Function Yes
Percentage of Time 10


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date
Job Open Date 05/22/2024
Job Close Date 07/05/2024
Open Until Filled No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by July 5, 2024.
The University of South Carolina offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities


Click here to learn more about why you should work at USC.
Quicklink for Posting https://uscjobs.sc.edu/postings/168603
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Similar Positions