Administrative Coordinator

University of South Carolina, United States

Updated: 1 day ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 31 May 2024

Posting Summary


Logo
Posting Number STA00312PO24
Job Family Administrative Support
Job Function Administrative Services
USC Market Title Administrative Coordinator
Link to USC Market Title https://uscjobs.sc.edu/titles/131920
Job Level P1 - Professional
Business Title (Internal Title) Administrative Coordinator
Campus School of Medicine Columbia
Work County Richland
College/Division School of Medicine Columbia
Department SOMC Undergraduate Medical Education
State Pay Band 5
Approved Starting Salary $41,258
Advertised Salary Range $41,258
Location of Vacancy
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months
Job Search Category Other Professional


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
Serves the Assistant Dean for Pre-Clinical Curriculum and the Assistant Dean for Clinical Curriculum and Assessment as the primary manager of multiple databases associated with tracking MD students during the four years of pre-clinical and clinical education and providing administrative support to the Office of Curricular Affairs. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.
Minimum Qualifications
Bachelor’s degree and 1 years related experience in business management, public administration, or administrative services; or equivalency.
Preferred Qualifications
Bachelor’s degree and 3 years related experience in business management, public administration, or administrative services; or equivalency. Database management experience preferred.  Familiarity with medical terminology beneficial. 
Knowledge/Skills/Abilities
Requires the ability to work with a variety of people and to meet deadlines. Good oral and written communication skills required. Ability to preserve confidentiality and work with limited supervision a must. Computer skills required, including Microsoft Office components. Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.


Job Duties


Job Duty
Acts as the main point of contact for administrative matters related to the undergraduate medical curriculum including scheduling rooms, arranging required technology support, sending out agendas and related material, scheduling meeting with students and other stakeholders, and taking detailed minutes and attendance for all curriculum committee meetings, curriculum subcommittee meetings, clerkship director meetings, course/block director meetings, and other meetings as required by the assistant deans for pre-clerkship curriculum and clinical curriculum and assessment.
Essential Function Yes
Percentage of Time 35
Job Duty
Manages the classroom and conference room reservations for the medical program curriculum and related meetings and manages the academic class schedules for M1, M2, Graduate and Ph.D. students using google calendars. Coordinates the M3 orientation, Intercession and Capstone
Essential Function Yes
Percentage of Time 15
Job Duty
Manages Oasis, New Innovations, My Clinical Exchange ,and various spreadsheets used in tracking medical students. Produces reports as requested by the assistant deans of pre-clerkship curriculum, and clinical curriculum and assessment. Tracks class attendance data and shares with the appropriate faculty as needed.
Essential Function Yes
Percentage of Time 15
Job Duty
Manages the ordering and maintaining of office equipment and supplies, exams from the National Board of Medical Examiners (NBME), proctors exams as needed.
Essential Function Yes
Percentage of Time 10
Job Duty
Coordinates the onboarding procedures and maintenance of student records for clinical and research activities at Prisma Health and the VA Hospital. Serves as the liaison with Prisma Health and the VA for onboarding processes.
Essential Function Yes
Percentage of Time 15
Job Duty
Performs other duties as assigned.
Essential Function Yes
Percentage of Time 10


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date
Job Open Date 04/16/2024
Job Close Date 05/31/2024
Open Until Filled No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by May 31, 2024.
The University of South Carolina offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities


Click here to learn more about why you should work at USC.
Quicklink for Posting https://uscjobs.sc.edu/postings/166957
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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