Administrative Coordinator

University of South Carolina, United States

Updated: 3 months ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 15 Feb 2024

Posting Summary


Logo
Posting Number STA00089PO24
Job Family Administrative Support
Job Function Administrative Services
USC Market Title Administrative Coordinator
Link to USC Market Title https://uscjobs.sc.edu/titles/131920
Job Level P1 - Professional
Business Title (Internal Title) Administrative Coordinator
Campus Columbia
Work County Richland
College/Division Office of Access and Opportunity
Department Office of Civil Rights and Title IX
State Pay Band 5
Approved Starting Salary $41,258
Advertised Salary Range $41,258-$45,000
Location of Vacancy
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Monday-Friday, 8:30 am – 5:00 pm.
Basis 12 months
Job Search Category Administrative


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
The Office of Access & Opportunity is excited to announce that we are recruiting for an Administrative Coordinator.
The Administrative Coordinator in the Office of Access & Opportunity coordinates complex administrative, business management and/or support activities. Performs or supervises the performance of activities related to fiscal management, personnel management, procurement, supply services, auxiliary services, etc. Develops and monitors compliance with annual budgets; consults with program personnel regarding the availability of funds and the preparation of funding requests. Plans, implements and coordinates special projects or programs; prepares detailed program reports. Formulates and administers administrative policies and procedures. Provides training in administrative/management practices and procedures.
Minimum Qualifications
Bachelor’s degree and 1 year of work experience that is directly related to the area of employment, or high school diploma and 5 years work experience that is directly related to the area of employment; or equivalency. Relevant experience in business management, public administration or administrative services required.
Preferred Qualifications
Knowledge/Skills/Abilities
Knowledge of federal and state laws, policies, procedures, rules and regulations related to the specific administrative/management function. Knowledge of governmental fiscal and personnel procedures, practices and policies. Knowledge of modern office practices, procedures and equipment. Ability to coordinate diverse administrative/management functions. Ability to establish and maintain effective working relationships. Ability to plan, organize and supervise the work of subordinate personnel. Ability to communicate effectively.


Job Duties


Job Duty
Business Affairs:

Coordinates business management activities for the Office of Diversity, Equity and Inclusion and for the departments and organizations that partner with the Office of Diversity, Equity and Inclusion. Duties include payment requests, submission of purchase requisitions, travel authorizations and reimbursements and procurement of breakroom and office supplies. Utilizes the finance intranet and HCM payroll distribution to create monthly and yearly budget projections. Processes check requests via Education Foundations to offset expenses. Submits journal vouchers through PeopleSoft.
Essential Function Yes
Percentage of Time 35
Job Duty
Partnership Support:

Provide administrative coordinative support for the Bridge to Faculty program and Council of Academic Diversity Officers (CADO). Provide administrative assistance such as correspondence, scheduling of meetings, and scheduling itineraries of participants. Other duties will include, but are not limited to: completing reimbursements, managing technical equipment, maintaining office equipment, i.e., service calls, etc. Assist with the collection of data and preparation for annual reporting. Assist with the hosting of Bridge to Faculty and CADO seminars.
Essential Function Yes
Percentage of Time 20
Job Duty
Event Planning:

Plans and coordinates all Office of Diversity, Equity and Inclusion events including, but not limited to, the ODEI staff retreat, the annual MLK Symposium, the annual CADO retreat and CADO monthly meeting and training sessions, The Women of Color Conference, and the annual Social Justice Awards Ceremony. Responsible for scheduling, invitation process, venue reservations, arranging parking, catering, technology needs, etc.
Essential Function Yes
Percentage of Time 20
Job Duty
Calendar Management:

Maintains the calendars of the Vice President and Associate Vice President on a day-to-day basis. Coordinates space, scheduling and provides technology and project support for the Office of Diversity, Equity and Inclusion and internal/external departments who collaborate with the Office of Diversity, Equity and Inclusion.
Essential Function Yes
Percentage of Time 15
Job Duty
Customer Service:
Serves as the main point of contact for outside and university guests to the Office of Diversity, Equity and Inclusion. Greets and assist guests with scheduled meetings. Answers the main ODEI phone telephone line, responding to inquiries of visitors and callers. Reserves conference rooms for scheduled meetings and events. Distributes incoming mail. Ensures office and breakroom supplies are available. Provides other general administrative support activities for the Office Diversity, Equity and Inclusion.
Essential Function Yes
Percentage of Time 5
Job Duty
Other:

Plans meetings and events, schedules appointments, coordinates and completes special assignments. Conducts confidential research and complex special projects for the Office of Access and Opportunity. As requested assists in the administrative process of staff searches. Accepts and performs other related duties as assigned.
Essential Function Yes
Percentage of Time 5


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date
Job Open Date 02/01/2024
Job Close Date 02/15/2024
Open Until Filled No
Special Instructions to Applicant
Please provide a cover letter, resume, and at least three references.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. 
We are only accepting applications submitted by February 15, 2024.
The University of South Carolina offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities


 Click here to learn more about why you should work at USC.
Quicklink for Posting https://uscjobs.sc.edu/postings/163506
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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