Administrative Coordinator

University of North Texas at Dallas, United States

Updated: 3 months ago
Location: Denton, TEXAS
Job Type: FullTime
Deadline: ;

Position Details
Position Information


UNT System Overview
Welcome to the University of North Texas System . The UNT System includes the University of North Texas in Denton and Frisco , the University of North Texas at Dallas and UNT Dallas College of Law , and the University of North Texas Health Science Center at Fort Worth . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Posting Title Administrative Coordinator
Department UNT-Recreational Sports-160720
Job Location Denton
Full Time/Part Time Full-Time
Retirement Eligibility TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information
Department Summary
Rec Sports provides programs and services to the university community. The goal is to provide a positive environment to assist those individuals in exploring and learning about recreation and fitness activities, in order to enhance a better quality of life and to become active members of the community. We provide various programs including intramural sports, informal recreation, sport clubs, fitness, special events, outdoor pursuits and aquatics.
Position Overview
The position is responsible for providing support to Rec Sports team members with epars, epros, onboarding student staff, travel, cash handling, and other department and univeristy procedures. Provides excellent customer service to Pohl Rec Center members.

Additional Posting Details


Minimum Qualifications
Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.
Knowledge, Skills and Abilities
• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
Preferred Qualifications
The preferred candidate will possess the following additional qualifications: 
* Experience in processing purchase orders, pcard reconciliation, cash handling and e-pars. 
* Experience with basic budget reconciliation, Cognos and Marketplace. 
* Experience with UNT processes and procedures.
Required License / Registration / Certification
Work Schedule
8:00am-5:00pm with some nights and weekends.
Driving University Vehicle Yes
Security Sensitive This is a security sensitive position
EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Administrative Coordinator
Physical Requirements Carrying, Cleaning, Driving, Kneeling, Lifting up to 10 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Ability to communicate

Job Duties


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Office Management – Manages the day-to-day operations of the Rec Sports office, including opening and closing each day, ensuring that office supplies are maintained, office equipment is in working order, mail is sent and received, phones are answered in a timely manner and all customers are greeted in prompt, friendly manner. Hire, train, lead, & evaluate student office workers.
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Purchasing – Assists with purchasing equipment for professional staff members, processes purchase orders, reconciles monthly p-card charges for the department, processes IDTs/facility rental payments and approves invoices for payment. Stays up to date with university procedures and guidelines related to purchasing.
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Administration – Responsible for all administrative functions including daily errands, sales and cash handling, running reports. Maintains proficiency with point-of-sale software and makes sales as necessary. Stays up to date on all rec sports programs and activities. Tracks and reconciles leave accrual balances monthly and submits report to director. Submits work orders as needed.
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Accounting – Provides support to the budget officer by completing credit card reconciliations, UBIT report, utility report, payroll deduction tracking and reconciling, maintaining daily cash logs and tracking and reconciling department funds.
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Travel –Prepares and processes travel for the sport club program and full time staff members.
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Cash Handling – Responsible for the daily reconciliation and depositing of funds received. Ensures that the daily cash funds are prepared and that cash drawers have the proper cash beginning balance each day. Responsible for staying up to date and following university and departmental policies as they relate to cash handling.
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Staff Administration – Responsible for assisting the professional staff in the hiring process by sending offer letters, ensuring I-9 compliance, maintaining required student records and the overall onboarding process. Monitors the hourly and full-time staff payroll to ensure that employees are paid on time and assists with the manual entry of time when required. Prepares e-pars for all staff and processes them in a timely manner. Responsible for staying up do date with policies related to student and full-time employees.
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Record Retention – Maintains certification as Records Management Representative, renewing training certification as required by the Office of Institutional Records Management. Ensures all documents kept in Rec Sports comply with standards and policies as set forth by state and university annually.
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Communication – Communicates in a clear and concise manner that helps the listener avoid confusion. Interacts with others in a way that builds relationships. Responses to verbal and written responses are provided in a prompt and timely manner. Attends monthly A-Team and HR Liaison meetings. Communicates with external departments.

Posting Detail Information


Posting Number S7632P
Position End Date (if temporary)
Special Instructions to Applicants
Quicklink for Posting https://jobs.untsystem.edu/postings/79354