Administrative Coordinator

University of New England, United States

Updated: 3 months ago
Location: Biddeford, MAINE
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Position Type Professional Staff
Faculty Track
Position Title Administrative Coordinator
Employment Status Full Time
Months 12
Campus Biddeford, ME
Description
The College of Arts and Sciences (CAS) is looking for a motivated individual with strong communication, organizational, and record-keeping skills to join our team as an Administrative Coordinator supporting CAS’s research and scholarship enterprise. This position provides budgetary and fiscal support for the Arthur P. Girard Marine Science Center (GMSC), faculty and graduate student research, and grant-active Principal Investigators (PI’s).
Review of applications will begin immediately and continue until the position is filled. To apply for this position, please submit your resume and contact information for professional references as instructed below. Expected pay is $19.57 per hour (annualized to $40,706). Total compensation is $55,581-$69,373, depending on which medical and dental plans are selected.

Located in southern Maine, the University of New England offers students a highly integrated learning experience that promotes excellence through interdisciplinary collaboration and innovation in education, research, and service. UNE’s excellence could not happen without a dedicated and talented faculty and professional staff. We value student-centered, multi-disciplinary and interdisciplinary efforts that meet the highest ethical standards to achieve excellence in support of an integrative approach to the liberal arts, scholarship and research, and health and the environment.
Our core values include but are not limited to Student Centeredness; Diversity, Equity, and Inclusion and Relentless Inquiry. Visit https://www.une.edu/about/mission-vision-and-values to learn about our mission, vision, and core values.
UNE is a great place to work. We boast both a tight-knit community and access to a wide array of degree programs, research opportunities and cultural events. We have three distinct campuses that combine to offer students a range of different learning experiences. Our two Maine campuses house our nationally recognized undergraduate, graduate, and professional programs, while our campus in Tangier, Morocco is home to an innovative semester abroad program. UNE is perennially included on “best colleges lists” by U.S. News & World Report, The Princeton Review, Forbes, and others. Portland is one of the nation’s most livable small cities with an incredible natural environment, friendly people, a wealth of arts and cultural institutions, and major medical facilities. Outside magazine named it as one of the “Greatest Places to Live in America”, and Bon Appetit selected Portland as the 2018 “Restaurant City of the Year”.
UNE also offers a generous comprehensive benefits package to eligible employees and their dependents. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits for both employees and dependent children. Please visit the Human Resources Benefits site – https://www.une.edu/hr/benefits – for additional information regarding UNE’s fantastic benefits package.
Responsibilities
Responsibilities of this position include:
  • Provide budgetary and financial support for the GMSC and CAS PIs, including:
    • Budget oversight, assistance in managing expeditures, and and maintaining records of transactions.
    • Tracking and reconciling operational and budget lines.
    • Track financial records that require approval from the CAS Dean and senior administration.
    • Process and track Approvals to Travel and Travel Expense Vouchers for GMSC personnel and PIs.
    • Log and bill usage of the GMSC research vessels
    • Reconcile grant-related purchase cards.
    • Coordinate with the CAS Administrative Coordinator for grant-related Request for Contracts
    • Serve as liaison between faculty, professional staff, and other key University personnel to process special grant-related requests.

  • Provide budgetary and financial support for CAS graduate programs.
    • Provide budget oversight and transaction histories of expenditures in graduate programs, including the MS in Biology, MS in Marine Sciences, MS in Environmental Sciences, MS in Environmental Studies, and PSM in Ocean Food Systems.
    • Track and reconcile operational budget lines
  • Coordinate, process, route and track forms and other financial documents, ensuring timely and accurate completion.
  • Discuss, investigate and resolve problems with key stakeholders as necessary.
  • Assist in the design, implementation and maintenance of files, records and reporting systems. Perform other specialized tasks, including database management.
  • Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions.
  • Complete new employee orientation and sexual harassment training within 30 days of the date of hire.
  • Understand and comply with the University of New England Safety Manual.
  • Perform other duties as required.
Qualifications
An Associates degree is required, Bachelor’s degree preferred. Candidates must have 2 to 4 years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
Additional preferred qualifications include:
  • An understanding of sound business management principles, policies and techniques
  • Good organizational, administrative, and record keeping skills.
  • Excellent written and oral communication skills.
  • Proficiency with Microsoft Word and Excel.
  • Experience with financial enterprise software systems.
  • The ability to maintain a high level of confidentiality
  • The ability to collaborate effectively in a team-based environment.
  • The ability to work effectively with a wide variety of individuals inside and outside of the University.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

Posting Detail Information


Posting Number 2022PS0326P
Open Date 01/08/2024
Close Date
Open Until Filled Yes

Similar Positions