Administrative Coordinator

University of Houston, United States

Updated: 9 days ago
Location: Houston, TEXAS

Administrative Coordinator - (STA014242)  
Organization
: H0571 Phar Health Outcomes & Policy 

Description

 

The College of Pharmacy at the University of Houston is seeking to fill an Administrative Coordinator position with the Department of Pharmaceutical Health Outcomes and Policy.  This position will coordinate all the administrative operations of the department, including, but not limited to, purchasing, accounts payables, contracts, travel, and property inventory.

The ideal candidate for this position should possess the following:

  • Experience supporting the administrative functions of a university department/office
  • Finance experience, including purchasing and/or accounts payables
  • Travel experience, including travel arrangements and reimbursements
  • PeopleSoft Finance experience
  • Concur Travel experience preferred
  • Experience with procurement cards and expense reports
  • Experience with travel cards and expense reports
  • Knowledge of state, university, and sponsored project procurement rules
  • Excellent written and verbal communication skills
  • Excellent organizational skills with the ability to manage multiple tasks and meet critical deadlines.
  • Intermediate to advanced level Excel skills

Department is willing to accept education in lieu of experience. 


Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.

  • Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.
  • Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.
  • Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
  • May coordinate and compile information for various programs and activities for faculty and graduate students.
  • Oversees the work assignments of clerical staff and coordinates daily office operations.
  • Coordinates all aspects of space management and conducts property inventory for the department.
  • Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.
  • Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.
  • Performs other job-related duties as required.

    • EEO/AA

     

    Qualifications

     

    High school and 5 years experience

    Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.
    Additional Job Posting Information:
    - Department is willing to accept education in lieu of experience. 

     
    Salary: Commensurate with experience 
    Required Attachments by Candidate: Resume, Letters of Recommendation 
    Employee Status
    : Regular/Benefits 
    Job Posting
    : Apr 5, 2024, 5:16:59 PM

    Similar Positions