Administrative Coordinator

Department
 

Law Coase-Sandor Institute for Law and Economics

About the Department
 

The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, Chicago offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind. The Law School opened its doors in 1902, twelve years after the founding of the University of Chicago. It has been an innovator in legal education ever since. Building on a long tradition of excellence as the birthplace of law and economics, the University of Chicago Law School launched the Institute for Law and Economics in 2011. The goal of the Institute is to promote the understanding and dissemination of the economic approach to law. It supports research and learning by students, faculty and fellows, and organizes events and activities in Chicago and beyond. For more information, see: http://www.law.uchicago.edu/coase-sandor

Job Summary
 

The Coase-Sandor Institute for Law and Economics at the University of Chicago Law School is seeking a full-time Administrative Coordinator to support the program and administrative activities of the Institute.

Responsibilities

• Provides administrative support to the Institute Director and other key staff and faculty members.

• Serves as the point person for the Institute's administrative issues and resolve many office problems independently.

• Executes Institute plans for sponsored events and special projects; for example, workshops, annual conferences, bi-weekly workshops, public lectures, and an International Summer Institute in Law & Economics.

• Works with the Director and/or the Law School Events office to identify appropriate venues and negotiate with caterers and other vendors.

• Arranges logistics for speakers and other visitors.

• Produces marketing and mailing pieces to promote Institute initiatives; maintains mailing lists, and distribute materials.

• Prepares content for presentations, meetings, reports.

• Plans, develops, analyzes and manages budget, including forecasts.

• Executes day-to-day financial processes including payment of invoices, purchase of goods and services, and processing of reimbursements.

• Performs pre- and post-award activities relating to grant proposals and other funding.

• Assists with developing and maintaining the Center's website presence and on-line marketing channels.

• Facilitates collaboration with Law School, University and other partners.

• Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit.

• Researches and analyzes data to create reports, and may create other reports for grants and contracts.

• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

• Experience with event planning and implementation strongly.

• Experience with budgeting and fiscal management.

• Experience with tracking budget expenditures and financial reporting.

Technical Skills or Knowledge:

• Advanced Microsoft Office skills (finalists for the position will be required to take an Office Skills assessment).

Preferred Competencies

• Excellent written and verbal communication skills.

• Demonstrated administrative and organization coordination skills.

• Problem solving skills and ability to exercise mature judgment and use initiative in conducting day-to-day activities, setting priorities and meeting deadlines.

• Ability to work effectively with staff, faculty, University and other officials, as well as with students, and high-profile visitors.

• Exposure to, and an understanding of, an academically rigorous university research  environment.

Working Conditions

• Occasional evening and weekend work required with notice.

Application Documents

• Resume (required)

• Cover letter (preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.