Administrative Coordinator (TEMP)

Details

Posted: 06-Apr-24

Location: Baltimore, Maryland

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 113422-en_US

The Department of Pediatric Cardiology is seeking a Administrative Coordinator (Temp assignment, 3-5 months), who is a key position responsible for providing complex administrative, project and operational oversight to ensure the smooth and efficient operation of the office. The ideal candidate will assist the Division's Leadership in streamlining procedures and processes to move the department forward. A successful candidate will be pivotal in assisting the Children's Center Division Director and the Division's Sr. Administrative Manager in accomplishing the goals, strategies, and initiatives of the department.

Specific Duties & Responsibilities

• Arranges meetings, schedules appointments, and maintains personal appointment books for Division Director.
• Make domestic and international travel arrangements with corresponding detailed itineraries and briefings in preparation for donor visits, coordinate travel plans and appointments.
• Reconcile all travel expenses and submit travel reimbursements in a timely and thorough manner.
• Organize and maintain electronic and hard filing system of financial documentation. Process offices invoices.
• Provide for the administrative needs of staff by the procurement, maintenance, and replacement of office supplies and equipment as needed.
• Partners with Sr. Administrative Manager for office logistical changes and needs
• Document and prompts action items from the director's faculty meetings.
• Other responsibilities as required/assigned.

Additional Knowledge, Skills, & Abilities

• Must be proficient in Microsoft Office Suite and able to use various software applications.
• The individual needs to be detailed-oriented, organized, and have excellent written and oral communication.
• Excellent interpersonal and communication skills, both oral and written, ability to clearly relay information to faculty, staff and students.
• Ability to independently interpret policies and processes.
• Very strong organizational skills, analytical and problem-solving abilities, and attention to detail.
• Ability to exercise independent judgment.
• Proven ability to assess priorities, respond quickly to changing needs, and balance competing responsibilities.
• Must have the ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Must have the ability to maintain confidentiality and effectively interact with all levels of University and Hospital employees as well as outside contacts.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• EPIC

 

 

Classified Title: Administrative Coordinator 
Job Posting Title (Working Title): Administrative Coordinator (TEMP)   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.00 - $33.50 HRLY ($50,000 targeted; Commensurate with experience) 
Employee group: Casual / On Call 
Schedule: M-F 8:30 – 5pm 
Exempt Status: Non-Exempt 
Location: School of Medicine Campus 
Department name: ​​​​​​​SOM Ped Cardiology 
Personnel area: School of Medicine 

 

 

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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.
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