Administrative Coordinator

Rutgers University, United States

Updated: over 2 years ago
Location: New Brunswick, NEW JERSEY
Deadline: ;

Position Details
Recruitment/Posting Title Administrative Coordinator
Job Category Staff & Executive - Administrative & Support
Department Provost & EVC for Academic Affairs
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrated a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 70,800 students and 27,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.
Rutgers University–New Brunswick took root over 250 years ago. We are the state’s most comprehensive intellectual resource—the flagship campus of Rutgers, The State University of New Jersey, as designated by the Association of American Universities. We are the region’s most high-profile public research institution and a leading national research center with a global impact.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the Center for Faculty Success.  The Center for Faculty Success serves as the hub of the faculty development and advancement initiatives of the Vice Provost for Faculty Advancement and Faculty Affairs in the New Brunswick Chancellor-Provost’s Office. The Administrative Coordinator provides coordination and day-to-day administration of projects and initiatives to advance the mission of the Center for Faculty Success, including in the areas of: new faculty orientation; support, advancement, and mentoring of faculty at all career stages; and development and support of faculty leaders and administrators.
Among the key duties of this position are the following:
  • Provides administrative support in the planning and execution of major Center for Faculty Success events, workshops, forums, and other initiatives, including organizing logistics such as facilities, vendors, technology, development of training materials, etc. for events and meetings. 
  • Compiles information, conducts basic research, and analyzes data to support Center for Faculty Success initiatives, including assisting with surveys, focus groups, and program evaluation data collection. 
  • Manages and executes communications for projects, programs, and initiatives led by the Vice Provost for Faculty Advancement and Faculty Affairs, including proactively updating and enhancing the website in collaboration with R-Comm, and creating reports, presentations, and other communications. 
  • Provides programmatic support for additional areas of the Office of the Chancellor-Provost as needed, and performs other duties as assigned. 
Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 50106.000
Annual Mid Range Salary 62350.000
Annual Maximum Salary 74595.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits

Information about the benefits provided to Rutgers employees can be found at: http://uhr.rutgers.edu/benefits/benefits-overview
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Minimum Education and Experience
  • Bachelor’s degree, or an equivalent combination of education and/or experience.
  • A minimum of two years relevant experience in a program coordination or administrative function at an institution of higher education or equivalent type of organization. 
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Excellent oral and written communication skills and attention to detail.
  • Excellent organizational and time management skills. Ability to work efficiently in a fast-paced environment.
  • Ability to self-direct management of multiple priorities. 
  • Ability to interact comfortably and professionally with diverse student, faculty, and senior administrator populations.
  • High proficiency in Microsoft Office applications (including Word, Excel and Powerpoint) and in Qualtrics survey software
  • Use of personal vehicle in order to travel for business demands; a valid driver’s license would be required for this position. 
Preferred Qualifications
  • A broad understanding of Rutgers University and of faculty professional development and faculty leadership development programming and goals.
  • Understanding of data analysis and tools like Tableau.
Equipment Utilized
  •  Knowledge of Rutgers University accounting procedures and software platforms such as Cornerstone/Marketplace, Zoom, Cisco WebEx, ROCS, Microsoft Teams, Qualtrics, Canvas, Sakai, and the other university learning management systems as needed.
Physical Demands and Work Environment
Special Conditions
  • Clean Driving Record

Posting Number 21ST3657
Posting Open Date 11/18/2021
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
Location Details
New Brunswick, NJ 08901




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