Administrative Coordinator

About the Opportunity

Position Summary

Reporting to the Managing Director of Strategy, Operations & Growth, the Administrative Coordinator will be responsible for administrative support to the Chief Administrative Officer and the Managing Director of Strategy, Operations & Growth, project management for select strategic projects,  supporting VIP events and strategic initiatives as they arise, and data management and reporting.

Minimum Qualifications

• Knowledge and skills required for this position are normally obtained through 2-4 years of experience in an administrative or related role, with a Bachelor's Degree preferred.
• Strong organizational, communication (both oral and written), and interpersonal skills—all with a high level of attention to detail
• Possess strong editorial and research skills, particularly the ability to skillfully complete projects under tight deadlines
• Astute, able to perform a wide variety of tasks, able to work with confidential information, and prioritize tasks and demands
• Work and make decisions independently, to exercise discretion and good judgment in areas of responsibility
• Display the ability to make executive decisions quickly, communicate professionally and effectively
• Creative, proactive, adaptive, assertive and able to work in a changing environment
• Excellent computer skills, experience with both PCs and Macs, and advanced skills with Microsoft Office applications – Word, Excel, PowerPoint, etc.—and familiarity with mobile technology (iPhones, iPads, etc.)
• Majority of assigned work will be conducted during standard business hours; however, it is essential that the candidate must be available for early morning, late evening, and occasional weekend work as required

Key Responsibilities:

Administrative Support

• Manage and coordinate a high volume of demands for the CAO and MD’s time by prioritizing requests and demonstrating significant independent judgment in identifying and resolving potential conflicts.
• Make meeting and travel arrangements, prepare itinerary and event information.
• Conduct necessary research to prepare the CAO and MD for key events or meetings.
• Completes a wide variety of organizational support for the CAO and MD.

Strategic Project Coordination & Support

• Mobilizes, tracks and oversees key projects for the CAO and MD.
• Advances and monitors progress on administrative initiatives and identifies, assigns and tracks specific assignments.
• Reviews, tracks and ensures deadlines are met.
• Works with the CAO and MD on managing special projects and assignments.
• Troubleshoots problems: refers complex questions or concerns to the correct individual or department. Provides staff support for various committees; scheduling, preparing agendas, meeting minutes/notes and support materials. Organizes and initiates appropriate follow-up.

Data Management

• Develops, manages, and updates all data regarding Institute programming including but not limited to economic impact data, portfolio tracking data, and key data to drive reporting.

Other duties as assigned.

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.  

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity .