Administrative Coordinator (International Data and SEVIS Coordinator)

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator (International Data and SEVIS Coordinator)
Job Category	URA-AFT Administrative
Department	International Student and Scholar Services
Overview	Rutgers Global is the university-wide international affairs office, serving all three Rutgers campuses and Rutgers Health. Rutgers Global promotes Rutgers as a globally engaged institution through immigration processing and academic support services to international students and scholars, study and service-learning abroad programs, international partnership facilitation, and design and support of on-campus and virtual events that address global topics and create cross-cultural networks. Rutgers Global is comprised of the following units: International Student and Scholar Services (ISSS), Study Abroad, Global Partnerships and Strategic Initiatives, and the Office of Vice President.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Administrative Coordinator (International Data and SEVIS Coordinator) for the department of Rutgers Global. The International Student Data Coordinator (ISDC) position reports to the Associate Director for Student Advising and Support at ISSS. The ISDC plays a pivotal role in managing data pertaining to international students and their dependents. This involves overseeing the daily operations of the Student and Exchange Visitor Program (SEVP), ensuring compliance with SEVP regulations, and maintaining the accuracy and integrity of data across various systems, including Sunapsis, SEVIS, and institutional databases. This role requires meticulous attention to detail, an understanding of SEVP regulations, comfort with database management and data driven work (including interpreting data, preparing reports, etc.), and the ability to work collaboratively within a dynamic and diverse team environment. Among the key duties of the position are the following: Manages data for international students and their dependents, ensuring accuracy, consistency, and seamless data flow between systems. Serves as Designated School Official (DSO) and Alternate Responsible Officer (ARO) for Rutgers University F-1 and J-1 programs. Conducts ongoing tracking and reporting tasks required by SEVIS. Assists with implementation and maintenance of Sunapsis updates, including creation of new processes and e-forms. Collaborates with administrative offices, such as Admissions, Office of Information Technology, Rutgers Global IT, and Registrar’s offices, to ensure SEVIS compliance and data integrity. Stays informed about laws, regulations, and policies related to SEVP compliance, and recommend policies and procedures associated with reporting requirements. Processes SEVIS-related applications and requests from students, including document verification, travel signatures, reduced course loads, employment updates, etc. Provides support to International Student Advisors for various processes, including academic status changes and practical training. Offers first-level advisement on programs and services available to students; refer them to specialized advising and support sources. Gathers and interprets data and generate comprehensive reports. Participates as a full member of the ISSS professional team in developing, administering and evaluating the office’s overall operation and programming. Provides administrative support for office organization and programs, including special projects like orientation and procedure development. Collaborates cross-functionally with other Rutgers Global offices and campus units. Performs other duties as required.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree in a related field, and two years of administrative experience, or an equivalent combination of education and/or experience that demonstrates knowledge and skill in data management, critical thinking and attention to detail, as well as strong organizational and time management skills; good communication skills (written and verbal) and the ability to work with multicultural clients, facilitate group presentations, and to navigate various organizational levels.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Customer service, and problem-solving skills. Meticulous attention to detail – accurate data entry and record-keeping skills. Advanced skills in database management and use of spreadsheet software. Computer proficiency in Microsoft Office suite (specifically Word and Excel), and proficiency using the internet as a research tool as well as effective use of social media. Interest and commitment to meeting the needs specific to international students and scholars. To qualify for federal agency approval to issue visa eligibility certificates, successful candidate must have U.S. citizenship or permanent residence.
Preferred Qualifications	Familiarity with F-1 and/or J-1 regulations and with SEVIS. Cross-cultural sensitivity and prior experience living abroad or facility in a second language, preferred. Master’s degree in student affairs, international relations, business, statistics, or a related field and experience related to working international students. Knowledge of one or more foreign languages.
Equipment Utilized	Sunapsis. SRDB. Banner. Other databases as needed.
Physical Demands and Work Environment	May require occasional travel to other Rutgers campuses (Newark or Camden) and some evening and weekend hours for special student programs.
Special Conditions

Posting Details

Posting Number	24ST0720
Posting Open Date	04/04/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement