Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The College of Arts and Sciences at Texas A&M is the academic heart and foundation of this world-class university. The 18 departments and more than 130 academic programs in arts and sciences offer students the opportunity to pursue an extraordinarily wide range of subjects spanning the natural sciences, humanities, mathematics, social sciences, languages and life sciences. Here, they have amazing opportunities for participating in ground-breaking research, study abroad experiences, immersive field work with world-renowned experts, and real-world experiences through internships and professional programs - an academic journey that supports, engages and inspires them from the very beginning to launching successful careers. The College of Arts and Sciences at Texas A&M is world-class. Learn more about us at https://artsci.tamu.edu

What we want

This Administrative Coordinator II, under general supervision, provides administrative support for specialized activities and/or projects in the College of Arts and Sciences Development Office. The selected candidate for this position will also coordinate office support activities and assist in the coordination of daily workflow. Daily office duties may include, but are not limited to reviewing and signing documents, attending meetings or committees, analyzing programs, projects, or initiatives, and monitoring project timelines. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this description appeals you then apply for this great opportunity!

What you need to know

Salary: $36,512.00 - $46,924.80

Work Schedule: Evening and weekend hours are required.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Three years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing, spreadsheet, database, and presentation applications. 

• Interpersonal and communication skills. 

• Planning and organization skills.

Preferred Knowledge, Skills, and Abilities:

• Ability to cultivate and maintain professional working relationships with people of diverse backgrounds.

Responsibilities

• Administrative Support - Provides administrative support and coordination to the Assistant Vice President of Development, development officers, and development coordinators.  Responsible for bulk contact reports. Conducts donor research and prepares bios, and updates prospective database. Monitors development budgets and updates financial reports.

• Office Support - Coordinates daily office support activities and assists in the coordination of daily workflow. Creates, maintains, and monitors retention of office files and records. Is responsible for confidential donor information and updating donor memberships and renewals to councils. Coordinates VIP campus tours for donors and prospective students.  Oversees college donor gifts and inventory. Creates and maintains donor directories, and updates website content.  Serves as office manager and liaisons with dean’s office and the TAM Foundation.  Assists the Development Team as needed.

• Development Events and Logistical Support - Is responsible for the coordination of Development Advisory Board and Council logistics, including bi-annual council events (fall and spring), Dean’s Advisory Council events & meetings (fall and spring), TAMU Alumni Gala A&S Table Coordination (fall), and TAMU Aggie 100 A&S Table Coordination (fall).

I nstructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.