Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Marketing & Communications

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Division of Marketing & Communications tells the story of Texas A&M and promotes and protects the Texas A&M brand. We achieve our goals through:

• Messaging - We work with peers across campus to develop, distribute and assess messaging about Texas A&M's global impact in preparing future generations of leaders and improving lives through discovery and outreach.
• Branding - We maintain the University Brand Guidelines and provide tools and resources for our campus partners.
• Brand Oversight - We oversee licensing, trademark management and corporate business development relationships to maximize their commercial benefit to the university.

For more information, please visit us at https://marcomm.tamu.edu/

What we want

The Administrative Coordinator II, under general supervision, is responsible for providing administrative support for the College of Arts & Sciences Marketing and Communications Team. We're seeking someone who enjoys providing office support, logistics and supervising student workers. The Administrative Coordinator II, will coordinate the delivery, pick up, or retrieval of documents, supplies, equipment, or materials. Interpret and communicate policies and procedures and serve as a resource for answering questions regarding policies, and serve as a liaison for departmental equipment and service contracts. Provide administrative support to the director. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of office administrative and/or communications experience.

Required Knowledge, Skills, and Abilities:

• Knowledge of spreadsheet, database and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills and planning and organization skills.

Preferred Special Knowledge, Skills, and Abilities:

• Knowledge of email marketing applications, and ability to plan and organize effectively.
• Experience with processing work requests and customer satisfaction, calendar management and database management.

 

Responsibilities:

• Office Support - Manages office activities including office supplies and equipment, online office materials, and preparing technology, like monitors, common-area computers, and phones. Coordinates the delivery, pick up, or retrieval of documents, supplies, equipment, or materials. Interprets and communicates policies and procedures and serve as a resource for answering questions regarding policies, and serves as a liaison for departmental equipment and service contracts. Provides administrative support to the director.

• Logistics - Coordinates administrative tasks including planning for meetings, appointments, and conferences. Coordinates room reservations, calendars, food orders, and coordinate on-site set up and clean up.

• Departmental Contact and Reception - Responds to and routes inbound questions through phone, email, and USPS mail for the various activities to the creative team. Manages the front desk of the office.

• Supervision - Supervises student workers. Trains student workers on all office procedures. Coaches and evaluates professional development of student workers. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.