Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

English

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

Texas A&M University’s Department of English, believes a university education is about more than what happens in the classroom.  We enrich our teaching and research by hosting lectures, symposia, and conferences that bring scholars, writers, and teachers from around the world to Texas A&M. The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business. I invite you to explore our website to learn more about our department, our people, and our research and teaching. https://english.tamu.edu/

What we want

The Administrative Coordinator II is responsible for coordinating administrative support for the Department of English Undergraduate Office including responsibility for course scheduling and supervising Undergraduate Office operations. The preferred candidate will have knowledge of word processing and spreadsheet applications, interpersonal and communication skills, along with exceptional planning and organizational skills. We are looking for candidates with the ability to work with diverse groups of people and be helpful, respectful, approachable, and team oriented. The Administrative Coordinator II must have the ability to build strong working relationships and foster a positive work environment. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary: $36,512.00 - $46,924.80 annually (based on experience)

Special Note: A cover letter and resume are strongly recommended. You may upload them on the application under the CV/Resume section.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience

• Three years of experience in office administration

 

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multitask and work cooperatively with others

• Ability to work with diverse groups of people and be helpful, respectful, approachable, and team oriented.

• Ability to build strong working relationships and a positive work environment.

Preferred Experience:

• Five years administrative and supervisory experience

• Experience at TAMU and with Compass program

• Experience with course scheduling process

• Three years of experience in office administration or project management including some supervisory experience

 

Preferred Knowledge, Skills, and Abilities:

• Excellent written and oral communication skills

• Strong interpersonal skills

 

Responsibilities:

• Course Scheduling - Provide administrative support to Associate Department Head for scheduling of courses including maintaining Access database, Compass and ASTRA; collaborating on course recommendations for each semester based on core requirements, major/minor needs. Schedule classes for departmental instructors. Serve as key information source on departmental scheduling. Resolve complex issues related to teaching schedules for departmental instructors. Serve as liaison with ENGL Graduate Office, CLLA Dean's Office, Registrar's Office, and other CLLA schedulers. Submit and monitor course prerequisites and course restrictions. Monitor demand for service courses and propose solutions. Raise/lower limits in all ENGL undergraduate courses. Responsible for creation of all directed studies, internship and research courses.

• Office Support - Coordinate administrative support for the Undergraduate Office including hiring, supervising, training, and evaluating the student workers. Oversee processing of grade changes, incomplete grades, excessive absence forms, Q-drops, and directed studies application forms. Supervise maintenance of files for Undergraduate Programs including files for each English major, correspondence, courses and miscellaneous files in compliance with the University Records Retention schedule.

• Administrator Support - Provide assistance to the Undergraduate Office administrators and the Academic Advisor. Schedule and attend Undergraduate Committee meetings. Participate in discussion of curricular and policy issues. Represent advising staff point of view in Undergraduate Committee meetings. Assist the director with recruitment activities. Attend and assist with new student conferences.

• Scholarships - Program support for scholarship administration. Coordinate scholarship and award process assisting committee with all aspects. Maintain scholarship files and document selection process. Serve as liaison with Student Financial Aid. Prepare correspondence and apply fund in SPARTA. Perform other duties as assigned.

 

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.