Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Marketing & Communications

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Division of Marketing & Communications tells the story of Texas A&M and promotes and protects the Texas A&M brand. We achieve our goals through:

• Messaging - We work with peers across campus to develop, distribute and assess messaging about Texas A&M's global impact in preparing future generations of leaders and improving lives through discovery and outreach.

• Branding - We maintain the University Brand Guidelines and provide tools and resources for our campus partners.

• Brand Oversight - We oversee licensing, trademark management and corporate business development relationships to maximize their commercial benefit to the university.

For more information, please visit us at https://marcomm.tamu.edu/

What We Want

The Administrative Coordinator II provides administrative support to the Division of Marketing and Communications. Duties are varied, ranging from planning, and providing logistical and administrative support for meeting or other special functions.

What you need to know

Salary Range: $36,512 - 57,366/Annually (Commensurate based on hire's experience).

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Position Details: On-site

Qualifications

Required Education and Experience:

• Bachelor’s degree or any equivalent combination of education and experience

• Three years of administrative office experience

Preferred Experience:

• Experience with Aggie Buy, Concur and Laserfiche programs

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheets, and presentations

• Ability to handle several high priority projects at one time

• Handle highly confidential and sensitive matters

• Must work independently

• Effective communications, organizational, and customer service skills.

Preferred Knowledge, Skills, and Abilities:

• Knowledge of the Texas A&M University structure, campus administrators, faculty and staff, and their respective organizations

• Proficient with word processing, spreadsheets, and presentations

• Proficiency in computer software programs such as MS Word, Excel, PowerPoint, etc

Responsibilities

• Business Support - Assists the Executive Assistant to Senior Leadership with office and business-related operational functions, including ordering office supplies and equipment, conference room and golf cart scheduling, reporting office maintenance issues, and departmental credit card purchases. Perform inventory of all department owned equipment. Manages routine deliveries.

• Administrative Support - Provides administrative support to the Division of Marketing & Communications. Assist with scheduling and organizing appointments for key organizational leaders. Provides logistical and administrative support for meetings or other special functions. Updates reports and operational manuals as deemed appropriate. Serves as the liaison for departmental equipment service contracts and supply purchases. Performs other duties as assigned.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

For additional information on benefits Click here

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.