Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Dean Of Faculties

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .

Who we are  

The Office of the Dean of Faculties strives to achieve and preserve a university environment in which faculty feel inspired and enabled to reach their full potential. This office facilitates and observes fairness and equity in the recruitment, evaluation and advancement of faculty and academic administrators. The Office of the Dean of Faculties is committed to academic freedom, shared governance, excellence and the common good.

The Academic Affairs Recruiting Office assisted with the creation and posting of this job requisition for the Office of the Dean of Faculties.

What we want

The Office of the Dean of Faculties seeks to hire an Administrative Coordinator II. The Dean of Faculties and Associate Provost lead Texas A&M University in its recruitment, retention, development, promotion, and advancement of its faculty. Further, we seek to uphold the Aggie Core values (Excellence, Integrity, Leadership, Loyalty, Respect and Selfless Service) within our services and professional development programs. Our ideal teammate must share in these values. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA). Time management, flexibility, meticulous attention to detail, strong organization skills, and the ability to work as a motivated self-starter are all attributes of the successful candidate for this position. If you enjoy managing process timelines, can convey and comprehend complex information in a straightforward way, and if you enjoy a fast-paced and high-volume work environment, we invite you to apply to be considered for this opportunity.

What you need to know

Salary: Compensation will be commensurate to selected hire’s qualifications.

Cover Letter & Resume: A cover letter and resume are encouraged and strongly recommended.

COVID-19 information : Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Three years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Interpersonal and communication skills.

• Planning and organization skills.

• Ability to multitask and work cooperatively with others.

Preferred Experience:

• Five years of administrative support to management.

Preferred Knowledge, Skills, and Abilities:

• Advanced knowledge and skills on Excel, Word and PowerPoint.

Responsibilities:

• General Administration - Provides administrative support to the Dean of Faculties, as well as to three Associate Dean of Faculties. This includes but is not limited to planning, scheduling, and coordinating meetings, preparing daily agendas and supporting documentation for scheduled meeting, coordinating travel arrangements and itineraries, preparing presentations for meetings, and preparing correspondence and reports.

• Confidential Matters - Provides support in the management of confidential matters, including assisting with confidential documentation drafts, open records requests, CAFRT and UGC hearings, processes and procedures, employment decisions, and faculty grievance issues.

• Events - Provides support in the preparation and delivery of special events. This includes but is not limited to New Faculty Orientation, New Academic Leaders Orientation, and Faculty Retirement.

• Other Duties - Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.