Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Vice President for Research

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Division of Research supports one of the largest research universities in the United States and is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world. To learn more, visit https://vpr.tamu.edu/ .

What We Want

We are seeking an Administrative Coordinator II who will provide administrative support for the Office of the Vice President for Research as well as the Council of Principal Investigators Coordinator, and limited support to the Research Infrastructure team. The incumbent must be able to exercise discretion and independent judgement with respect to matters of significance. The preferred candidate will have a bachelor’s degree, three years of related experience in event management, administrative support, managing calendars, and customer service experience. We are looking to hire a candidate who is a team player and who will promote collaboration and cooperation while leading and working within a team. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team.

What You Need To Know

Salary: Compensation will be commensurate based on selected hire's experience.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Qualifications

Required Education and Experience:

• Bachelor’s degree and three years of related experience.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills. Planning and organization skills.

Preferred Qualifications:

• Event management or support experience.

• Customer service experience.

• Calendar management.

Responsibilities

• Administrative Support- Provides administrative support to the Office of the Vice President of Research (OVPR). Provides front-office reception services, greeting visitors and guests, manages phone calls to the OVPR main line. Coordinates and monitors OVPR guest parking spots. Provides back-up support as needed for the Senior Administrative Coordinator/Executive Assistant to include VPR calendar support, document processing, travel arrangements and other projects as assigned.

• CPI Support- Provides administrative support to Council of Principal Investigators (CPI) Coordinator.  Includes communications with this community, meeting coordination, back-up to CPI Coordinator in facilitating in-person or Zoom meetings as required.

• Events Coordination- Under direction, provides event support to meetings, workshops, and office or division events.

• Research Infrastructure Administrative Support- Limited administrative support to Research Infrastructure team, which includes contract administration, billing, email activity, communications with Research Infrastructure AVPR and Research Infrastructure Manager.

• Processing of Supply Orders/Misc. Facilities- As directed, processes work orders, supply orders, handles billing orders. Maintains records. Performs other duties as assigned.                                       

Why Texas A&M University?  

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.