Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University - Kingsville

Department

17137401 College Of Engineering

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

Job Summary

Works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Essential Duties and Responsibilities:

• Apply, interpret, and communicates policies and procedures and serve as a resource for answering questions regarding policies

• Provide support for the CoE in the area of compliance and export control

• Provide support in all aspects of proposal submission, routing, and tracking

• Provide support with grant activities, i.e. camps (processing students, processing purchasing documents, communicating with students regarding payments and finding/communicating resolution)

• Coordinate and oversee activities for graduate student services: Act as contact for the CoE on graduate admission processes, Provide assistance with graduate applicants, Respond to inquiries from potential students via CRM regarding admission requirements and status of applications, Work closely with the Office of Admissions to resolve issues and push applications out to department, Process PhD applications and make information available for committee to review

• Coordinate and provide administrative support to the CoE PhD program: Monitoring budget, Generate reports, Hiring students, Creating HR processes, and Processing academic forms

• Responsible for all aspects of college scholarships for graduate students: Dean’s Merit Scholarship, Graduate Merit Scholarship, Interact with students regarding scholarships; communicate with OISSS and Scholarship coordinator

• Serve as a liaison to the Office of Vice President for Research and Graduate College

• Provide administrative support and make travel arrangements for potential applicants during on-site interviews

Minimum Requirements
Education - Bachelor's degree or equivalent combination of education and experience.
Experience - Three years of related experience.
Knowledge of - Knowledge of word processing, spreadsheet, database, and presentation applications.
Ability to - Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.