Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M International University

Department

Office of the VP for Student Success

Proposed Minimum Salary

$17.55 hourly

Job Location

Laredo, Texas

Job Type

Staff

Job Description

Job Summary

Works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Essential Duties and Responsibilities

• Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. May serve as the office manager.

• Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. May assist in the development of budget.

• Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor.

• Analyzes program, project, or initiatives. Monitors project timelines and identifies issues.

• Adapts, combines, and makes improvements to services, processes, or programs.

• Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures.

• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.

• Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.

• Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events

• Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

• Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.

Minimum Requirements

• Education - Bachelor's degree.

• Experience - Three years of related experience.

• An equivalent combination of education and experience may be considered.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet, database, and presentation applications.

Ability to:

• Multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

Licensing / Professional Certification– None.

Physical Requirements – None.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of others

This position generally supervises employees.

Other Requirements

• Weekend and evening work may be required.

• Position requires on campus, face-to-face interactions.

• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

First review of applications will be January 16, 2023.

Salary: $17.55/hourly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials.  The software does not allow you to “Save” your application and return to complete the process at a later time.  The page "My Experience " has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume/CV

• Cover Letter

• At least 3 professional references and their full contact information, and

• Unofficial transcripts (if applicable)

Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.