Administrative Coordinator II

Updated: about 1 month ago
Location: College Station, TEXAS

Job Title

Administrative Coordinator II

Agency

Texas A&M University Health Science Center

Department

Clinical Strategy

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Administrative Coordinator II to serve as a member of the Clinical Strategy team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring their experience to the position and understand the demands of supporting the department in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine.  If this is you, we invite you to apply to become a member of our team.

Job Summary: The Administrative Coordinator II, under general supervision, works to coordinates administrative support for a unit to include the exercise of discretion and independent judgement with respect to matters of significance.

Required Education and Experience:

  •  Bachelor's degree or equivalent combination of education and experience.
  • Three years of related experience.

Required Knowledge/Skills/Abilities:

  • Knowledge of word processing, spreadsheet, database, and presentation applications.
  • Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.

Preferred Education and Experience:

  • Experience working with diverse individuals and communities.

Responsibilities:

  • Coordinates administrative support functions.
  • Plans and coordinates administrative activities and services.
  • Participates in the planning and execution of administrative operations.
  • Monitors office procedures.
  • Develops, evaluates, and ensures adherence to office procedures.
  • May assist in the development of budget.
  • Reviews and signs documents for supervisor.
  • Attends meetings or committees on behalf of supervisor.
  •  Analyzes program, project, or initiatives.
  • Monitors project timelines and identifies issues.
  • Adapts, combines, and makes improvements to services, processes, or programs.  
  •  Formulates, interprets, and/or implements management policies or operating practices.
  • Develops administrative and technical procedures.
  • Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
  • May monitor compliance with policies and procedures.
  •  Performs special analyses and project summaries.
  • Prepares and reviews operational and special reports.
  • Coordinates office records retention and maintains office references and resources materials.  
  •  Coordinates travel arrangements and prepares itineraries.
  • Plans and coordinates meetings, seminars, and other special events
  •  Coordinates the maintenance of office supplies and equipment.
  • Makes recommendations for process improvements, administrative changes, or new initiatives.
  •  May supervise, train, and evaluate the work of others.
  • Other duties as assigned


Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.


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