Administrative Coordinator II

Updated: 10 months ago
Location: College Station, TEXAS
Deadline: The position may have been removed or expired!

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Psychology

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who We Are

The Department of Psychological and Brain Sciences is engaged in research that falls into all five graduate areas of specialization:

In addition to the Department of Psychological and Brain Science’s 5 areas of specialization, we have overlapping research interests that bridge traditional areas of psychology. These primary research themes include: Affective Science; Diversity Science; Neuroscience; Personality and Individual Differences. To learn more please visit our site at https://liberalarts.tamu.edu/psychology/research/

What We Want

The Administrative Coordinator II will be responsible for providing administrative support to the Associate Head of Graduate Studies and to the Director of Programs. The position is responsible for administrative support of the admission of new graduate students in the department and will guide and assist students with information regarding registration, tuition, University policies, and other graduate information. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds exciting to you, we invite you to apply to be considered for this opportunity.

What You Need to Know

Salary: Salary will be commensurate based on the selected applicant's experience.

Required Education and Experience:

  • Bachelor's degree or equivalent combination of education and experience

  • Three years of experience in office administration

Required Knowledge, Skills, and Abilities:

  • Ability to multitask and work in coordination with others

  • Interpersonal and communication skills

  • Planning and organization skills

  • Ability to work with diverse groups of people and be effective, respectful, approachable, and team oriented

  • Ability to build strong working relationships and a positive work environment

Responsibilities:

  • Database & Records - Maintains extensive database of confidential records on applicants, current students, and alumni of graduate program. Researches, compiles, and applies information, making evaluative judgments on appropriate data to use. Uses database to prepare reports on applicants, graduate courses, assignments, committees, and other reports. Enters and prepares specialized reports for the Department Head and Associate Head of Graduate Studies.

  • Masters & PhD Graduate Admissions - Coordinates the systematic departmental graduate application process. Coordinates the process to make applications available for faculty review; tracks applications through the department process; and responds to status inquiries. Prepares correspondence to applicants. Serves as liaison with Office of Admissions. Facilitates campus visits for prospective graduate students and assists with documentation for GPS funding. Assists the Master's Program Director.

  • Student Advising & Registration - Provides guidance and advice on academic policies and procedures. Assists with registration including requesting research hours and in-absentia courses. Verifies compliance of students’ hours each semester to make sure students meet requirements. Advises and authorizes any graduate student grade changes, Q drops, Add/Drops, degree plans, petition or committee changes. Develops and maintains office procedures for advising methods. Serves as liaison with the Graduate and Professional School. Responsible for checking good academic standing of graduate students and referring students to additional services. Verifies eligibility and processes students for scholarship payments, fellowship payments, tuition waivers, and tuition offsets. Creates spreadsheet and report on tuition and waivers.

  • Graduate Support - Plans, implements, and coordinates administrative support functions for graduate studies in the Department of Psychological and Brain Sciences, and assists in the evaluation of the program. Responsible for office organization, structure, and daily operations. Coordinates administrative activities and services relating to office procedures and special projects. Develops graduate office support procedures, processes, and methods. Promotes communication between other departmental offices and outside units. Provides training and guidance to administrators on procedures and preferred presentation of office communications. Responds to inquiries regarding program offerings. Monitors and updates graduate web pages. Assists in resolution of administrative matters. Analyzes requirements for projects or initiatives. Coordinates and monitors action items to meet deadlines. Plans, implements, and coordinates logistical and administrative support for events, projects, and specialized activities. Reviews and creates correspondence for supervisor. Makes improvements to office services and processes. Serves as a personal assistant to the Associate Head of Graduate Studies and the Director of Programs. Responsible for collaborating with faculty to execute any graduate assistantships appointments and complete any upcoming class or schedule changes. Enters and executes anything to do with the TA training (TATEP), and scheduling (ASTRA).

  • Files and Records - Supervises the creation and maintenance of files. Provides structure and organization to assure confidentiality, accessibility, and retention of records. Serves as the liaison with the Office Institutional Effectiveness & Evaluations making sure evaluations and assessments are processed. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.



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