Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Global Engagement

Proposed Minimum Salary

$3,042.67 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Department of Global Engagement strategically aligns several critical internationally-focused units bringing together Education Abroad, Global Partnership Services, and International Student and Scholar Services. As a hub of resources and partnerships, Global Engagement fosters the University’s commitment to solving the world’s most pressing problems through a focus on transformational international education and research that serves our local communities and the world at large.

What we want

The Administrative Coordinator II provides primary administrative support to the Global Engagement Leadership Team.  This position reports directly to the Operations Manager and includes supporting administrative efforts for assessment, data analysis, and diversity initiatives.  Supports a variety of programsand serves as backup for administrative functions for Global Engagement including inventory, accounting/billing/payroll, and student employee supervision.  Coordinates with other offices, faculty, and vendors to execute duties.  Works with other administrative staff related to continuous improvement of administrative processes and procedures. Assists with international and domesticcontract tracking and retention. 

What you need to know

Salary is commensurate with experience

A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience

• Three years of administrative experience.

Required Knowledge, Skills and Abilities:

• Ability to multitask and work cooperatively with others.

Preferred Experience:

• Experience managing multiple calendars

• Experience with contract tracking

• Experience with data analysis

Responsibilities

• Administrative Support   - Provides administrative support for the Global Engagement leadership team including drafting and responding to correspondence, prioritizing work responsibilities and duties, coordinating and monitoring action items and assignments, maintaining calendar and scheduling, assisting with monitoring with budget expenditures,travel and expense reports in CONCUR, researching issues, gathering information, and providing support for committees, meetings, and special functions.  Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support. Reviews administrative practices and programs and assists in formulating policies. Communicates policies, procedures, standards, and methods. Responds to inquiries, resolving problems or inquiries.  

• Program/Project Coordination   - Provides support for projects and programs for the GE Leadership Team. Provides primary administrative support for Community of Respect both virtual and face to face iterationsand builds Canvas courses. Provides administrative support for Global Engagement including contract coordinationsupport, developing and implementing Qualtrics surveys and reports, and data analysis. Assist with implementation, process design and documentation of domestic contract management processes within Maestro and AggieBuy.  Manage and coordinateinternational flag reservation services including 1) inventory; 2) maintenance; and 3) flag reservation calendar.  

• Administrative Team Support   - Work closely with senior support staff in the division to coordinate issues related to the office.  Serve as back-up for other leadership administrative staff. Provides technical guidance and advice on administrative matters to agency executives, management, or staff.  

• Research Coordination   - Researches, collects, compiles, and disseminates information for GE leadership related to activities, operations, programs. Performs other duties as assigned.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.