Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M Engineering

Department

Chemical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Administrative Coordinator II works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgment with respect to matters of significance.

Responsibilities:

30% Administration

• Coordinate various administrative support functions, including planning and executing administrative activities and services. Serve as the backup for the assistant to the department head, assisting with calendaring and communications.

20% Office Management

• Manage conference room and parking reservations. Oversee office supplies and equipment maintenance, suggesting improvements and implementing administrative changes. Act as the primary department parking representative (DPR) and oversee breakroom and equipment maintenance.

30% Projects & Events

• Plan and coordinate administrative activities, including travel booking, expense reports, and reimbursements for faculty leadership and guests. Monitor project timelines, identify issues, and provide solutions. Provide logistical and administrative support for lectures, meetings, events, or other special functions.

10% Supervise

• Supervises, trains, and evaluates the work of front desk student workers.

10% Other Duties

• Be adaptable and willing to cross-train to fill in during understaffed periods.
• Other duties as assigned.

What we need:

• Bachelor's degree or equivalent combination of education and experience.
• Three years of related experience.

What is helpful:

• Experience in administrative roles, preferably within an academic or higher education environment.

Knowledge, Skills, and Abilities

• Strong organizational and multitasking skills are crucial, as are excellent written and verbal communication abilities.
• Proficiency in office software and tools, particularly the Microsoft Office Suite, is expected.
• Capable of working both independently and collaboratively, adapting to shifting priorities and deadlines.

Other Requirements:

• The candidate must be willing to travel occasionally and be available to work evenings and weekends as needed. Due to the nature of the job, a standard 8-5 work week is required.
• This role may require occasional travel and work beyond standard office hours to meet the demands of the position.

Work Location:

• Main Campus – College Station, TX.

About the Department of Chemical Engineering:

Chemical Engineering at Texas A&M University is one of the largest, fully accredited programs in the country. Texas A&M boasts some of the brightest Chemical Engineering students in the country. Our degree programs are rather selective as the quality of the candidates keeps growing every year. Besides classroom instruction, many outlets exist for real-world experience such as research opportunities, internships, and co-op education.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/staff-development/staff-development-opportunities.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

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Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.