Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University Health Science Center

Department

Humanities In Medicine

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Administrative Coordinator II  to serve as a member of the Humanities of Medicine team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administrative coordination experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Position Details: Job hours for this position are 8:00 am – 5:00 pm but may require limited after-hours support.

Special Note: A cover letter and resume are strongly recommended. You may upload them on the application under the CV/Resume section.

Job Description Summary

The Administrative Coordinator II works under general supervision and coordinates administrative support for the Department of Humanities in Medicine and departmental activities to include the exercise of discretion and independent judgement with respect to matters of significance. This position will provide administrative support to the department and includes coordination of travel, conferences, and special events, scheduling and calendar support, coordination of awards and faculty promotion and tenure packets in addition to general administrative duties.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience

• Three years of experience in office administration

Preferred Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience in medical education

• Experience working in an academic medical institution

• Experience working with diverse populations

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills

Preferred Knowledge, Skills, and Abilities:

• Knowledge of Concur, Canopy, AggieBuy

• Spreadsheet and PowerPoint capabilities

Responsibilities: 

• Office Administrative  - Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. May assist in the development of budget. Attends meetings or committees on behalf of supervisor. Analyzes program, project, or initiatives. Monitors project timelines and identifies issues. Adapts, combines, and makes improvements to services, processes, or programs. Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures. Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.

• Administrative Support to Faculty and Staff - Provides scheduling and calendar support to faculty and assistant director. Serves as backup support to the assistant director.

• Travel and Event Coordination -  Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events, including ordering of food, set-up and tear-down and other related event needs.

• Inventory Control and Equipment Maintenance - Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.