Administrative Coordinator I - University Police Dept.

Updated: about 2 months ago
Location: College Station, TEXAS

Job Title

Administrative Coordinator I - University Police Dept.

Agency

Texas A&M University

Department

University Police

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

Thank you for your interest in the Texas A&M University Police Department (UPD). We strive to educate and train our personnel to develop well-rounded individuals to represent the department in a professional manner, while providing the highest quality service to the community we serve. The Bryan, College Station and Texas A&M University community is a great place to live and work. We offer a meaningful and rewarding career to all of our employees, while providing education and wellness incentives, along with a generous retirement and benefit package. UPD has 157 authorized positions including 78 state certified Police Officers, 54 Security Officers, 13 Communications Officers, 7 administrative​ support personnel, and 5 Records Technicians.  The department maintains a fully staffed investigations division, a crime prevention unit, a recruiting unit, a training division, a victim advocate, and an Emergency Communications Center.

Please visit us at:  https://upd.tamu.edu

What we want

The Administrative Coordinator I, provides administrative support for Chief of Police and Assistant Chiefs in the management and coordination of office support activities within the University Police Department and acts as department quartermaster. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary Range: $35,568 – $42,868

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

Position Details : Applicant must successfully complete a background investigation to include but not limited to driving history, criminal background and credit history.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

  • Bachelor’s degree or equivalent combination of education and experience
  • Two years of experience in office administration


Required Licenses and Certifications:

  • Must have a valid Class “C” vehicle operator’s license or the ability to obtain within 30 days of employment

Other Requirements or Other Factors

  • May be required to work weekends, holidays, and hours other than Monday through Friday, 8:00am to 5:00pm
  • Requires lifting and/or moving of heavy weighted objects
  • Applicant must successfully complete a background investigation to include but not limited to driving history, criminal background and credit history
  • Physical ability and mental capabilities to properly carry out responsibilities, which require outside working conditions

Required Knowledge, Skills, and Abilities:

  • Ability to multi-task and work cooperatively with others
  • Interpersonal and communication skills
  • Planning and organizational skills
  • Working knowledge of spreadsheet applications and word processing

Preferred Experience:

  • Clerical and purchasing experience
  • Some experience with TAMU programs

Responsibilities:

  • Quartermaster - Acts as department buyer and quartermaster. Monitors compliance with policies and procedures. Is responsible for purchasing, tracking, storing, and assigning all police uniforms and equipment. Creates and maintains a database of uniform and equipment items. Performs special analyses and project summaries.
  • Business Affairs - Reallocates expenses and provides account information and pays invoices with the payment card. Enters requisitions and reconciles accounts.  Applies and interprets, and/or assists in implementing management policies or operating practices.
  • Administrative - Provides administrative support to the Chief and Assistant Chiefs of Police. Participates in the planning and execution of administrative operations. Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor. Assures the confidentiality of mail, correspondence and reports. Provides indirect supervision of student workers. On occasion, serves as the office manager. Assists in resolving complex, highly sensitive and confidential administrative matters. Responds to non-routine information requests. Evaluates and ensures adherence to office procedures. Serves as a building proctor. Coordinates meetings, seminars, and other special events and provides on-site support. Is required to operate a motor vehicle to and from the department to local businesses or on campus locations to pick up food, equipment and supplies for department event and training.  Makes recommendations for process improvements, administrative changes, or new initiatives.
  • Record Management - Acts as the department contact for records retention. Supervises the creation, maintenance, and retention of office files and records. Serves as an information resource for retention schedule for University Police personnel. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.


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