Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M Transportation Institute

Department

TTI Office of the Director

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Who are we?

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 70 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Our Mission and Vision

Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society.

Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.

Our Work Environment

Entrepreneurial culture

Affiliation with Texas A&M University students and faculty

Ability to work with nationally recognized experts

Ability to help train the next generation of transportation professionals

Premier office and research facilities and equipment

Accredited laboratories and safety proving ground

Outstanding research support services

Hybrid work environment/telecommuting

Flexible work hours

Family friendly

High staff retention rates

Leadership development and wellness programs

Data allowance and home office equipment reimbursements

Relocation assistance (if eligible)

Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs.

https://www.tamus.edu/business/benefits-administration/

What you need to know:

• This position has the flexibility of a hybrid remote option that can be discussed further during the interview process.

• The salary range for position is $35,600K - $50,000K. Final salary will be determined based on the applicant's qualifications and experience.

Job summary:

The incumbent in this position works under general supervision and provides administrative support in the Office of the Director to include the exercise of discretion and independent judgement with respect to matters of significance. Continued employment in this position is contingent upon availability of funding and satisfactory performance.

Essential duties:

• Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.

• Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.

• Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.

• Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.

• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.

• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

• Hires, trains, and supervises student workers.  

• Provides administrative support to the Office of the Director including special events, projects, initiatives, and programs. Occasional travel may be required.

• Performs various business and accounting functions for the Office of the Director

• Other duties as assigned

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience

• Two years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

• Excellent time management skills and the ability to prioritize work

Preferred Qualifications:

• Five years of administrative experience

• Proficiency in Microsoft Office products

• Experience in maintaining calendars

• Supervisory experience

• Strong organizational skills with the ability to multi-task

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.