Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

School Of Public Health

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to promoting a culture that embraces, expands, and celebrates inclusion, diversity, equity, and accountability that enriches the learning and working environment for all visitors, students, faculty, and staff.  Diverse perspectives, talents and experiences are invaluable to our mission and support our core values .

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Administrative Coordinator I to serve as a member of SPH Student Affairs administrative support team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administrative experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What you need to know

Compensation will be commensurate to selected hire’s experience.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor's degree

• Two years of experience in office administration or project management including some supervisory experience

Required Knowledge, Skills and Abilities:

• Working knowledge of spreadsheet, presentation and word processing software programs.

• Excellent interpersonal and communication skills and ability to plan and organize effectively.

• Ability to multi-task and work cooperatively with others.

Preferred Education and Experience:

• Experience working with diverse individuals and communities

• Five or more years’ experience in responsible management experience, preferably higher education, including some supervisor experience.

Responsibilities:

•  Serves as office manager, provides administrative support for the Office of Student Affairs. Maintains office supplies and equipment. Prepares forms and receipts for supply and travel purchases for the Office. Monitors compliance of student records with all University, HSC, state and federal regulations. Supervises the creation and maintenance and retention of office files and records. Assists in resolving complex, highly sensitive and confidential administrative matters. May supervise, train and evaluate student assistants

• Assists with admissions processing, including intake of applications to the graduate program. Provides administrative support to ensure the team is meeting internal timelines and ensures deadlines are met

• Plans and provides logistical and administrative support for events, meetings or other special functions, including scholarship processing, New Graduate Student Orientation, and recruitment events, etc, Analyzes requirements for projects or initiatives, as well as creating reports, analyses and surveys as requested. Participates and/or chairs meetings for student services

• Primary contact for all inquiries received to the Office of Student Affairs, including information requests, scheduling prospective appointments, and management of staff calendars. Assists with website development, presentations and external communications for prospective and current students, alumni and the general public.

• Perform other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.