Administrative Coordinator I

Updated: 1 day ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Residence Life And Housing

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our  mission  and living our  core values .

Who Are We

The Department of Residence Life is housed within the Division of Student Affairs. It is comprised of 70+ full-time staff and 475+ graduate and undergraduate student staff. We offer a fun, academic-centered environment where each staff member has the opportunity to make a difference in the lives of students. We have a diverse workplace where you can grow and feel a sense of belonging. You will love it here !

What We Want

Are you looking for a role within one of largest student-centered units of our university? Consider our Administrative Coordinator position where you can assist the Coordinator of Residence Life for Corps Area Housing in the oversight of residence halls occupied by the Corps of Cadets on the campus of Texas A&M University.  In this role, you will be working collaboratively with Department of Residence Life staff and the Office of the Commandant staff to provide living accommodations for Cadets that enhance their academic experience.  Our ideal candidate will have a track record as a successful Office Manager and experience with university housing.  The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. Come claim this critical role as yours and embark on a fulfilling career as our Administrative Coordinator for Corps Area Housing.    

What You Need to Know

Salary: Starts at $38,500.00 (negotiable based on experience)

Cover Letter and Resume: Your cover letter and resume are strongly recommended.

Position Details: Supervises (11) Cadet Housing Officers and (6) Student Desk Workers; May require evening and weekend work. 

COVID-19 information :  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Job Description Summary

The Administrative Coordinator I, under general supervision, is responsible for serving as the Corps Area Housing Office Manager and supervision of the student workers who serve the front office area as well as those assigned as Cadet Housing Officers in the Corps of Cadets dormitories. Provides direct assistance to Coordinator of Residence Life for Corps Area Housing Office.

Required Education and Experience:

  • Bachelor's degree or any equivalent combination of education and experience.

  • Two years' experience in office administration or project management.

Required Knowledge, Skills, and Abilities:

  • Working knowledge of spreadsheet, enterprise database, presentation and word processing software programs.

  • Excellent interpersonal and communication skills and ability to plan and organize effectively.

  • Ability to multi-task and work cooperatively with others.

Preferred Experience:

  • Full time work experience in an office at a college/university. Full-time work experience in student housing.

Preferred Knowledge, Skills, and Abilities:

  • Working knowledge of StarRez, Compass/Banner, Frontier Card Access System, Canopy, AggieWorks, AggieBuy, WorkDay Jobs For Aggies and TrainTraq. 

 

Responsibilities

  • Office Management - Serves as Corps Housing Office Manager. Supervises front office operation. Supervises student workers assigned to the front office and student workers assigned as Cadet Housing Officers to the Corps dormitories. Serves as immediate supervisor to respond to customer service issues. Supervises daily administrative operations of the Corps Area Housing Office to include but not limited to opening and closing of office, ensuring confidential information is secured properly, on-going training related to cadet assignments, room checks and resignations. In conjunction with student workers, provides administrative support to the Coordinator of Residence Life (Corps Housing) as needed and requested. Assists in coordination of and provides customer service to the summer camps and conferences assigned to buildings on the Corps Quad.  

  • Housing Assignments - Manages Cadet room assignment process/procedures and oversees proper entry of information into the Residence Life Housing database as it relates to occupancy of Corps dormitories. Serves as immediate contact and liaison to the Housing Assignments Office related to building occupancy, room assignments and Cadets leaving the Corps. Supervises and coordinates staff assigned to housing resource table for new student conferences and transfer conferences, freshman orientation week and spring orientation week. Serves as immediate supervisor for on-site housing inquiries including application process and payment of application fee. Assists the Coordinator of Residence Life (Corps Housing) in creating check-in and check-out processes for the Cadets. 

  • Supervision - Recruits, hires, trains, supervises and evaluates student workers. Creates work schedules for student workers. Reviews timesheets submitted to verify accuracy of hours reported. Coordinates timesheet submission and completion of the required workplace trainings by the student workers. Performs annual reviews during the annual evaluation period. Serves on department, division, and university committees. Advances the philosophy of multiculturalism and actively promotes diversity and the uniqueness of each individual.

  • Compliance/Safety - Serves as key and/or card access manager for the Corps Area Housing Office. Responsible for work orders related to keys and access cards as needed. Assists the Coordinator of Residence Life (Corps Housing) in maintaining accurate key and access card inventory. Creates and updates policies and procedures outlined in Department key manual. Processes charges to cadets for lost keys. Bills Cadets for damages to rooms/facilities found throughout the year and at check-out times. 

  • Communication and Reports - Prepares occupancy lists and reports as requested by the Assistant Commandant for Operations and Training and the Assistant Commandant for Logistics. Maintains constant communication with the Assistant Commandant for Operations and Trainings regarding Cadet occupancy and room assignments. Communicates directly with Cadets regarding room assignments/reassignments and move-in/move-out processes. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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