Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Academic Affairs Recruiting Office

Proposed Minimum Salary

$16.04 hourly

Job Location

College Station, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .

Who we are  

Texas A&M University's Graduate and Professional School strives to enhance graduate experiences and development of all students, personally and professionally, foster and facilitate interdisciplinary/intercollegiate graduate programs and research activities, provide the highest quality support services to advance creative scholarship and scientific inquiry, and foster an inclusive climate which respects all individuals and their unique contributions. Our vision to achieve recognition as a leader in support of graduate education through innovation, exceptional service, and commitment to excellence. For more information, please visit our website: grad.tamu.edu   

The Academic Affairs Recruiting Office assisted with the creation and posting of this job requisition for the Graduate & Professional School.

What we want

We are seeking a part-time, temporary Administrative Coordinator I, to provide administrative support to administrators/directors and for specialized activities within the Graduate and Professional School. This position participates in the planning and execution of administrative operations in Grad School and may schedule and coordinate meetings, seminars, and special events, provide on-site support, coordinate the maintenance of files, records, office supplies, and review documents. The successful candidate will be adaptable to change and able to work in a team environment while entrusted to complete individual projects, as needed. We are looking for someone with strong interpersonal and communication skills. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Position Details: This is a temporary, part-time position.

Pay Range: $16.04 - $20.61 hourly (Based on selected hire’s qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

COVID-19 information :  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience
• Two years of experience in office administration

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications
• Ability to work in a team environment while entrusted to complete individual projects as needed
• Interpersonal and communication skills as well as planning and organization skills
• Ability to work with diverse groups of people and be helpful, respectful, approachable, and team oriented
• Ability to build strong working relationships and a positive work environment
• Ability to multi-task and work cooperatively with others
• Attention to detail and ability to organize, prioritize, maintain records and documentation

Other Requirements or Other Factors:

• Must be reliable
• Must be able to maintain confidentiality
• Must promote and contribute to a positive work environment

Preferred Education and Experience:

• Bachelor’s degree
• Three years of experience in office administration

Preferred Knowledge, Skills, and Abilities:

• Ability to adapt to change
• Demonstrated written communication skills
• Excellent customer service skills

Responsibilities:

• Administrative Support - Works under general supervision and participates in the planning and execution of administrative operations. Provides administrative support to administrators/directors within the Graduate and Professional School. Applies and interprets, and/or assists in implementing management policies or operating practices. Develops, evaluates, and ensures compliance with office policies and procedures. Coordinates the maintenance of files, records, office supplies, or equipment.

• Activity Support - Provides administrative support for specialized activities led and facilitated by the Graduate and Professional School. May provide on-site support. Analyzes requirements for projects or initiatives. Performs special analyses and project summaries and monitors project timelines.  Makes recommendations for process improvements.

• Meeting Support - Coordinates meetings and seminars and may provide on-site support. Attends meetings and formulates minutes and memos independently. Reviews documents for supervisor or meeting lead. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.