Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Chemistry

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

Texas A&M University’s Department of Chemistry, is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business. To learn more, please visit our website: http://www.chem.tamu.edu/ .

What we want

We are seeking an Administrative Coordinator who will be responsible for providing administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. This position is critical to the management of the office's administrative efforts. We envision our ideal individual will have a competency in communication, demonstrate effective planning and organizational skills and a proven ability to multi-task. The duties are loaded with learning, project management and coordination opportunities, which will keep you inspired. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description appeals to you, we encourage you to apply to be considered for this great opportunity.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Two years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

Responsibilities:

• Participates in the planning and execution of administrative operations.

• May serve as the office manager.

• Monitors office procedures.

• Develops, evaluates, and ensures adherence to office procedures.

• Reviews documents for supervisor.

• Attends meetings or committees on behalf of supervisor.

• Analyzes requirements for projects or initiatives.

• Provides technical information regarding administrative procedures, services, or programs.

• Applies and interprets, and/or assists in implementing management policies or operating practices.

• Develops administrative and technical procedures.

• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.

• May monitor compliance with policies and procedures.

• Performs special analyses and project summaries.

• Coordinates travel arrangements and prepares itineraries.

• Coordinates meetings, seminars, and other special events and may provide on-site support.

• Coordinates the maintenance of files, records, office supplies, or equipment.

• Makes recommendations for process improvements, administrative changes, or new initiatives.

• Hires, trains and supervises student workers and support staff.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.