Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Dean Of Veterinary Medicine

Proposed Minimum Salary

Commensurate

Job Location

Canyon, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

Welcome to the Texas A&M College of Veterinary Medicine & Biomedical Sciences (CVM). From the over 550 students in our DVM program , to the 2,355 students in our dynamic Biomedical Science Undergraduate Program , to the 150 outstanding graduate students involved in quality research projects throughout the college, we’re engaged in preparing our students to meet the public and animal health needs of the 21st century and beyond. We’re proud of our college, our facilities and our programs, but it’s the people that make it all work—we’re enormously proud of our faculty, staff, and students.

What we want

We are seeking an Administrative Coordinator I who will provide administrative support for our Associate Dean of Administration. This position is critical to the management of the office's business processes, as one's duties will include:

• Preparing and coordinating travel itineraries, reservations, and processing expenses for the Associate Dean of Administration and teaching faculty, as well as incoming speakers and visitors.

• Assisting with management of student access to WTAMU services.

• Coordinating the DVM Student program at WTAMU with the Texas A&M University- Veterinary program in College Station.

• Based on the needs of the 2+2 program,  reviewing reports and data information for accuracy, and suggesting changes to the applications to ensure that information needed can be obtained.

We envision our ideal individual will have a competency in communication, an acute ability to edit, proofread and format documents, as well as demonstrate effective problem solving skills. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this job description appeals to you, we encourage you to apply to be considered for this great opportunity.

What you need to know

Please note: This position is at the West Texas A&M University campus in Canyon Texas.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of experience in office administration.

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Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others.

• Skill in using Microsoft Office software (spreadsheet, presentation, and word processing).

• Ability to edit, proofread, and format documents. 

• Excellent interpersonal and communication skills, and ability to plan and organize effectively with a broad range of people and situations. 

• Demonstrated ability to independently make sound decisions when appropriate and seek input when warranted. 

• Ability to effectively manage multiple projects at the same time.

Preferred Experience:

• Experience in handling administrative, student, and academic issues.

• Experience maintaining data sets for appropriate reports.

• Experience with various forms of public communication, such as newsletters, web sites, and social media. 

• Experience with problem solving and researching appropriate procedure.

Preferred Knowledge, Skills, and Abilities:

• Working knowledge of learning management software.

• Knowledge and skill working HTML and other web development tools. 

• Knowledge and skill working with software used in developing newsletters and other publications.

Responsibilities:

• Administrative Support - Provides administrative support for the Associate Dean of Administration. Oversees meeting coordination and preparation. Develops administrative and technical procedures regarding events and meetings. Develops and maintains public communication efforts through newsletters, websites, and social media.  Manages, coordinates, and maintains the office supply orders and logs. Supports committees and faculty activities. Participates in the planning and execution of administrative operations. Serves as the office manager. Develops, evaluates, monitors, and ensures adherence to office procedures. Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor. Applies and interprets, and/or assists in implementing management policies or operating practices.  Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. Monitors compliance with policies and procedures. Makes recommendations for process improvements, administrative changes, or new initiatives.

• Curriculum Support  - Based on the needs of the 2+2 program,  reviews reports and data information for accuracy, and suggests changes to the applications to ensure that information needed can be obtained. Coordinates testing accommodations for students with special needs. Works closely with coordinators for all student related educational activities. Coordinates student ID cards, housing, and building access. Reviews reference orientation and reference materials for student to ensure accuracy. Assists with management of student access to WTAMU services. Coordinates the DVM Student program at WTAMU with the Texas A&M University-Veterinary program in College Station, to ensure both programs maintain the same teaching schedule for the DVM students year 1 and 2 program.

• Travel Management - Prepares and coordinates travel itineraries, reservations, and processes expenses for the Associate Dean of Administration and teaching faculty as well as incoming speakers and visitors.

• Supervision - Hires, trains, and supervises student workers and support staff.

• Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.