Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

Pediatric Dentistry

Proposed Minimum Salary

Commensurate

Job Location

Dallas, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

A part of the Texas A&M University Health Science Center, Texas A&M College of Dentistry in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education.

What we want

The College of Dentistry is looking for an Administrative Coordinator I to serve as a member of our Pediatrics team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administrative experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Two years of related experience

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications
• Ability to multitask and work cooperatively with others.
• Ability to communicate clearly and effectively to ensure understanding.
• Experience working with diverse individuals and communities

Responsibilities:

• Participates in strategic planning and scheduling to ensure clinical operations are covered.
• Monitors students’ progress with patients and confirms completed comprehensive care.
• Schedules appointments by phone and/or in person and enters those appointments in Axium.
• Handles initial pediatric faculty credentialing for the CHIP program and Medicaid and re-credentialing every 2 years thereafter for all faculty.
• Reviews/proofreads documents for supervisor.
• Attends meetings on behalf of the pediatric clinical director when necessary.
• Analyzes eligibility requirements for Musick fund and submits acceptable applications to Department Head of Pediatric Dentistry for approval.
• Provides technical information regarding administrative procedures, monitors daily patient and student attendance.
• Responds to inquiries about rules, regulations, policies and procedures for the pediatric dental clinic.
• Serves as liaison for coordination of appointment scheduling between parents, patients and D4 students; interprets operating practices for all parties involved.
• Processes Medicaid and CHIP insurance claims; tracks receipt of payments to the dental college and ensures payments are posted correctly.
• Files dental pre-authorizations and claims, requiring familiarity with dental coding.
• Updates clinical manuals/documents for the pediatric clinical director; coordinates medical pre-authorizations for OR cases that are scheduled at Children’s Medical Center.
• Coordinates the maintenance and retention of Medicaid and CHIP EOB records.
• Makes recommendations for process improvements and any administrative changes.
• Aids in training of pediatric clinical support staff.
• Other duties as assigned

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.