Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M Engineering

Department

Civil Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Administrative Coordinator I works under general supervision and provides administrative support for Civil & Environmental Engineering to include the exercise of discretion and independent judgement with respect to matters of significance.

Responsibilities:

• Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. 
• Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor. 
• Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.
• Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures. 
• Performs special analyses and project summaries.
• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support. 
• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. 
• Hires, trains and supervises student workers and support staff.
• Performs other duties as assigned.

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Two years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications. 
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills. Planning and organization skills.

Work Location:

• Main Campus – College Station, TX.

About Civil and Environmental Engineering

The mission of the Zachry Department of Civil and Environmental Engineering at Texas A&M University is to prepare our graduates to become professional engineers and leaders in the engineering profession by providing our students with a solid education that will enable them to integrate fundamental scientific engineering principles and that will couple with the latest technological advances to facilitate the development of their problem-solving skills. Additionally, the department provides opportunities for educational enhancement through meaningful interactions with the profession. In summary, we expect our graduates to be fully prepared for life-long learning experiences that will strengthen their abilities to successfully and effectively solve the complex engineering problems facing society.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/staff-development/staff-development-opportunities.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.