Job TitleAdministrative Coordinator I
AgencyTexas A&M University Health Science Center
Proposed Minimum Salary
Proposed Minimum SalaryCommensurate
Job LocationBryan, Texas
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Health Science Center (HSC) is looking for an Administrative Coordinator I to serve as a member of the Office of Academic Affairs team. The Administrative Coordinator works under general supervision will and provides administrative support for The Office of Academic Affairs. Scheduling and general office support. Resolve inquiries and provide information to faculty, staff, and visitors. Assist with various projects, business processes, and/or travel. Other duties as assigned. The successful applicant will bring an expert level of administrative experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. We desire an individual who subscribes to and supports our commitment as stated above. If this is you, we invite you to apply to become a member of our team.
What you need to know
Salary: Compensation will be commensurate to selected hire’s experience.
Physical Requirements: Ability to lift or move objects lightweight
In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate and will be required to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.
Required Education and Experience:
Two years of experience in office administration
Required Knowledge, Skills, and Abilities:
Ability to multi-task and work cooperatively with others
4 years of Administrative Coordinator office experience
Effective communication skills
Proficiency in MS Word, Excel, PowerPoint, Outlook, and database applications
Manages calendar scheduling and coordinates support for the Associate Dean for BCS Campus and Assistant Dean for Academic Affairs PreClerkship
Arranges and coordinate travel arrangements, required approvals, account information, and financial paperwork
Schedules organizes, monitors, and takes minutes for various meetings
Makes recommendations for process improvements, administrative changes, or new initiatives.
Develops administrative and technical procedures
Determines need, approves, authorizes, and monitors expenditures and allocation of office supplies for the Office of Academic Affairs
Answers/ triages phone calls and in-person inquiries made to the Associate Dean for BCS Campus and Assistant Dean for Academic Affairs PreClerkship
Ensures Faculty & Staff have access to policies and procedures
Provides technical information regarding administrative procedures, services, or programs
Manages inventory for the Office of Academic Affairs.
Tracks, monitors, and manages PreClerkship attendance
Prepares correspondence and performs administrative duties for the Sr Associate Dean, Associate Dean, and other professional personnel in the Office of Student Affairs
Oversees projects converting processes to digital formats where applicable
Provides direct support for the Academic Affairs PreClerkship program by coordinating student events
Assesses administrative needs of the program
Arranges meetings, prepare material, and order supplies & food
Supports the BCS Campus and Primary Care & Population Health programs by becoming the first point of contact for information, correspondence, and availability of the Interim Dean
Analyzes requirements for projects and/or initiatives
Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures
Oversees production and coordination of Dean's Letters for all BCS clinical students, as well as select students on other campuses. Prepares needed charts for these letters for all students on all campuses
Works with the Program Manager to staff and provide support for the COM Student Promotions Committee, including assembling and checking needed documents, digital conversions and distribution of materials, and handling post-meeting correspondence
Special Projects & Events
Manages and collaborates on various special projects and School of Medicine events
Provides general administrative support including preparing background material, scheduling, ordering, and organizing the projects/events
Analyzes and summarizes researched data and works independently on assigned special projects, including preparation of reports and presentations for the Sr Assoc Dean
Assists with Office of Admissions events as able
Performs other duties as assigned.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
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