Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Qatar Campus RVACANT

Proposed Minimum Salary

Commensurate

Job Location

Doha, Ad Dawhah

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Texas A&M University at Qatar campus mission is to educate exemplary engineers and develop world-class leaders through internationally recognized undergraduate and graduate degree programs. We strive to generate new knowledge and intellectual capital through innovative research and collaborative partnerships that yield sustainable impact and advance the development goals of the State of Qatar and the region through expertise and engagement that expand human capital.

What we want

The Administrative Coordinator I, in the Office of Admissions at Texas A&M University at Qatar is responsible for coordinating administrative support functions in the Office of Admissions. Promotes communication between functional areas and outside units. Supervises, trains, and evaluates the work of other support staff and/or Student Workers. Coordinates administrative activities and services relating to office procedures. Coordinates and monitors action items. Assists in providing solutions to recurring or unusual administrative problems. Plans and coordinates logistical and administrative support for events, meetings, specialized activities, projects, long term initiatives, or new programs. Coordinates office records retention, and applicants’ documents. The selected candidate(s) will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If you are looking to make a meaningful impact, then consider this great opportunity and apply.

What you need to know:

Salary: Compensation will be commensurate to selected hire’s experience.

Cover Letter/Resume': A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

This position is NOT located in the United States. One must be willing to relocate to Doha, Qatar.

In addition to the benefits offered by Texas A&M University, Texas A&M at Qatar provides full-time employees with a robust package of incentives, allowances, and benefits based on employees’ experience, title, and family situation. Faculty and staff receive either furnished housing or a monthly housing allowance, as well as a monthly transportation allowance and an annual allowance to cover the cost of travel to their home country. Texas A&M at Qatar also covers private school tuition for Pre-K through Grade 12 for up to 4 child dependents, or provides an allowance for home schooling. All faculty members and staff members with 5 or more years of A&M System experience in Texas receive a significant salary premium that enhances their TRS annuity or ORP account value. Texas A&M at Qatar provides local insurance coverage and tax preparation services at no cost to employees; additional types of leave that ease the burden of traveling to one’s home country; and reimbursements for compassionate travel. Texas A&M at Qatar also coordinates and pays for the relocation and repatriation of employees and their families, and provides cash allowances for both. For more information about these and other incentives, allowances, and benefits, please contact [email protected]

Furthermore, see a video about life at Texas A&M University at Qatar at https://www.qatar.tamu.edu/i-am/faculty-and-staff ..

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience
• Two years of experience in office administration

Required Knowledge, Skills, and Abilities:

• Interpersonal and communication skills and working knowledge of standard office equipment
• Ability to multi-task and work cooperatively with others

Preferred Education:

Responsibilities:

• Admissions Processing - Participates in the planning and execution of administrative operations. Reviews and coordinates multiple admission documents. Processing initial credentialing and re-credentialing applications. Coordinates the maintenance of files, records, office supplies, order equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. Ensuring compliance with applicable laws, regulations, procedures and policies.

• Administrative/Student Recruitment Support - Coordinates with high school counselors to setup dates for school visits (virtual and on campus). Coordinates administrative activities and services relating to office procedures. Coordinates and monitors action items. Assists in providing solutions to recurring administrative problems. Develops, evaluates, and ensures adherence to office procedures. May monitor compliance with policies and procedures.

• Office Management - Manages Test Scores registration, results and notifications. Screening supporting documentation to ascertain their eligibility. Identifying discrepancies in information and conducting follow-ups. Makes recommendations for process improvements, administrative changes, or new initiatives. Coordinates office records retention and applicants’ documents.

• Event Planning Support - Plans and coordinates logistical and administrative support for events, meetings and other special functions including on-site support.

• Supervise, train, and evaluate the work on student workers - Trains and evaluates the work of student workers. Supervises and assigns tasks to student workers. Performs other duties as assigned.

Instructions to Applicants : Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.