Administrative Coordinator I - Information Technology

Job Title

Administrative Coordinator I - Information Technology

Agency

Texas A&M University

Department

Athletic Director

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

Texas A&M Athletics department is committed to building champions through academic achievement, athletic excellence, and national recognition of student-athletes, teams, and programs. We are a proud member of the Southeastern Conference, with more than 650 Texas A&M student-athletes competing at the NCAA Division 1-A level in 20 varsity sports .

What we want

The Administrative Coordinator I is responsible primarily for performing administrative and organizational functions required by Athletics IT. Serves as a point of contact for IT and Athletics staff. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor's degree or any equivalent combination of education and experience.
• Two years of experience in office administration.

Required Knowledge, Skills and Abilities:

• Proficient in word processing, spreadsheet and presentation applications.
• Ability to multitask and work cooperatively with others.
• Strong interpersonal, communication, planning and organizational skills.
• Customer support skills.
• Ability to work flexible hours (nights, weekend and holidays) as required to complete assigned duties.

Preferred Education and Experience:

• Technical experience involved with computer hardware, software, programming or other technical fields.
• Two years' experience in office administration or project management.

Responsibilities:

• Serves as office manager for IT area and assists with necessary operational responsibilities such as budget tracking, placing departmental orders, coordinating travel arrangements and itineraries, and preparing post travel reports. Prepares and reviews documentation for IT staff. Serves as a point of contact for IT and Athletics staff.  Assists with the hiring, training, and supervision of student workers. 
• Responsible for maintaining schedules and coordinating meetings, seminars, and other special events and may provide on-site support and be responsible for hosting guests.  Manages the inventory and coordinates the maintenance of equipment and supplies. Oversees student workers who distribute daily mail. Oversees the shipment of important documents. Assists with assessing department procedures and implementing, recommending improvements and enforcement of policies. Assists with tasks related to the onboarding of new staff.Coordinates the information technology help desk for the Athletics ticket system. Assigns tickets out accordingly to student workers or more technical professionals. Submits tickets that come in via the phone. Assists with team and departmental communications by providing technical information regarding administrative procedures, services, or programs supported by the IT department.
• Assists in the creation of reports for internal use or external Texas A&M entities. Researches information for new departmental projects and assignments.
• Provides basic and technical support for the information technology help desk.
• Maintains continual and thorough familiarity with all applicable NCAA, Southeastern Conference and Texas A&M University rules and regulations. Establishes and ensures communication and enforcement of rules and regulations for all staff members and student workers supervised.  Compliance is a shared responsibility.
• Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.