Administrative Coordinator I - Arts & Sciences

Position Summary
This position provides assistance to faculty and staff with internal and external communication, building and facilities resources, electronic resources, and department events in the Department of Anthropology. Provides back-up for staffing the department office.

Job Description

This position requires occasional work on evenings and weekends.

Primary Duties and Responsibilities

Manages internal and external marketing and communications:

• Maintains digital marketing assets (i.e., website, social media accounts, and content inventory).
• Contributes to department newsletters, publications, flyers and other publicity.
• Curates the department's hallway and classroom displays.
• Manages logistics for annual photo contest.

Plans and executes department and program events:

• Works with university services and other vendors to secure event space and other logistics.
• Purchases refreshments and supplies for events or coordinates with outside vendors in adherence with university policies.

Manages department spaces (i.e., offices, labs, seminar rooms, and storage):

• Acts as liaison with Blue Zone, Facilities Management, and WFF.
• Initiates work orders and manages building problems, taking special care to protect resources and specimens.
• Represents department at building and other meetings.
• Works with faculty, facilities, architects, and contractors on renovations of new and existing spaces, furniture purchases and installation, and office moves.
• Completes annual planning and space surveys.
• Maintains department list of equipment locations and serial numbers.

Provides backup support for main office:

• Staffs the office when the Administrative Assistant is not present.
• Contributes to general office support for the department.
• Performs special projects for the Chair and other staff, as needed.

Coordinates lab safety and maintenance:

• Acts as liaison with university safety committees; attends meetings on lab safety.
• Coordinates department lab training and safety protocols.
• Keeps the department current with university lab and environmental policies.
• Assists with scheduling of lab and equipment maintenance.

Manages technology equipment and use:

• Acts as liaison with Arts and Sciences Computing for service.
• Supports and maintains security of data projectors, computers, and lab technology.
• Trains faculty and staff on use of equipment and troubleshoot problems.

Maintains department archives and files:

• Curates department archives.
• Prepares undergraduate and graduate bulletins (bi-annually).

Performs other duties as assigned.

Preferred Qualifications

• Experience working with a wide range of stakeholders on varied projects.
• Experience problem solving under pressure.
• Social media and marketing experience.
• Graphic design experience.
• Experience with content management systems.
• Project management and/or event planning experience.
• Knowledge of Washington University policies and culture.
• Knowledge of or interest in anthropology.
• Intermediate computer skills including knowledge of computer applications and programs including Word, Outlook, Excel, PowerPoint and Access.
• Strong organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.
• In-depth knowledge of office procedures.
• Accuracy and attention to detail.

Required Qualifications

• High school diploma or equivalent high school certification.
• Two years of administrative office experience.

Grade
G07-H

Salary Range
$18.36 - $28.47 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
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