Administrative Coordinator

18-Nov-2019

Faculty of Arts and Sciences

51020BR

Job Code

403134 Coordinator I

Job Summary

The FAS Dean's Office seeks a detail-oriented individual with strong organizational skills to provide a high level of administrative support in a fast-paced environment. This position reports to the Administrative Director and supports the work of the Dean of the Faculty of Arts and Sciences.

Job-Specific Responsibilities

The Administrative Coordinator provides essential front-line support in a high-profile office by performing confidential administrative duties, including answering phones; greeting and directing visitors; assisting the Dean and Associate Dean in staying on schedule; preparing and processing correspondence; assisting with travel, event and meeting arrangements; processing invoices and reimbursements for payment; and managing electronic records in DocRecord. Responds to requests for general information and FAS policies; monitors the general email account and responds to inquiries. Supports the Dean, Associate Dean, and Administrative Director with special projects as needed. Serves as backup for the Executive Assistant to the Dean.

Basic Qualifications

At least three years of office experience in a service-oriented position
Experience with Microsoft Office and Adobe Professional Suites

Additional Qualifications

College degree and experience in higher education preferred.  Solid administrative and advanced computer skills.  Experience with document imaging/scanning software.  Strong ability to juggle multiple tasks and deal with constant interruptions and deadlines.  Professional and courteous manner, eagerness to work collegially and flexibly with all levels of staff.  Excellent attention to detail, strong proofreading skills, discretion, diplomacy, good judgment, and demonstrated ability to handle confidential information essential. Availability to work occasional overtime for events that fall outside regular business hours.

Additional Information

All formal written offers will be made by FAS Human Resources.

Job Function

General Administration

Location

USA - MA - Cambridge

Department

FAS Dean's Office

Union

99 - Non-Union, Confidential Non-Ex

Pre-Employment Screening

Identity

Schedule

37.5 hours per week
Monday - Friday, 8:30 AM - 5:00 PM

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.