Administrative Coordinator for Health Sciences

Updated: about 2 months ago
Location: Madison, NEW JERSEY
Job Type: FullTime
Deadline: ;

Posting Details


Job Title: Administrative Coordinator for Health Sciences
Campus: Florham Campus, Madison, NJ
Department: School of Pharmacy and Health Sciences-Florham
Hiring Manager: Michael Avaltroni
Hiring Manager Title: Dean
College:
Position Type: Staff
Grade: 12
FLSA: Non-Exempt
Faculty Rank:
Salary: $733.37 Weekly Minimum
Status: Full-Time
Months Worked: 12 Month
Job Summary:
The Administrative Coordinator for Health Sciences assumes a central and unique role in the office by supporting the Program Directors and Department Chairs within the social work, public health and occupational therapy programs, and the faculty within those areas. Specifically, this position provides advanced and diversified administrative and secretarial support services to the School, three Department Chairs, and other faculty. Responsibilities include, but are not limited to: communication of department policies and procedures; coordinating the daily activities of the School; monitoring and maintaining the department budget records; providing research in support of statistical analyses; assisting with student 
and faculty recruitment efforts; maintenance of student, course, program, and confidential personnel files; serving as liaison with other FDU departments; and oversight of student workers. The incumbent is expected to work independently and collaboratively on day-to-day tasks and special short- and long-term projects, as assigned by the Department Chairs, and assume a leadership role in carrying out such projects.
Required Qualifications:
1. Completion of commercial courses related to secretarial, general office and administrative skills, or demonstrated equivalency through work experience. College credits preferred. 
 
2. A minimum of three years of experience in a complex academic or corporate administrative environment including office oversight responsibilities, experience with administrative record keeping, and demonstrated accounting and/or bookkeeping skills. 
 
3. Proficiency utilizing computer systems for word processing, spreadsheet and data management applications. Must possess working knowledge of a variety of software applications and systems, such as Microsoft Windows, Microsoft Office (Word, Excel, PowerPoint and Access), Email, the Internet, networks, and other relevant software applications. Knowledge of Datatel a plus. Demonstrated ability to quickly learn new programs/applications which support the health science programs. 
 
4. Excellent interpersonal and written and oral communication skills, problem-solving ability, and organizational skills. Must be well organized and collaborative in carrying out responsibilities in a time-efficient manner. 
 
5. Ability to work independently and perform daily and routine tasks with minimum supervision. 
 
6. Ability to manage sensitive issues with decorum and confidentiality. 
 
7. Employment is contingent upon a satisfactory background check. Candidates for hire will be required to sign a waiver authorizing the background check and produce a Social Security Card.
Preferred Qualifications:
Hours Worked
35
Posting Date: 06/15/2021
Special Instructions to Applicants:
Application Types Accepted: Application for Employment

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