Administrative Coordinator for Counseling, Health, and Kinesiology

Job Title

Administrative Coordinator for Counseling, Health, and Kinesiology

Agency

Texas A&M University - San Antonio

Department

Department Of Counseling, Health & Kinesiology

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

Works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Responsibilities:

• Assist Department Chair with all administrative needs for the department.

• Manages the full range of business activities for the Department of Counseling, Health & Kinesiology.

• Maintain department records including faculty office hours, load reports, overloads, reassigned time request, syllabi, textbook adoptions, low-enrolled class requests, travel requests and vouchers, independent study requests, and overload requests.

• Schedules/coordinates appointments and meetings, screens calls and takes messages, travel arrangements for the department chair.

• Prepares and processes time sheets, monthly payroll, and letters of appointment for department faculty.

• Assists faculty search committees with correspondence and maintenance of files.

• Maintains office equipment and assists in acquiring departmental supplies.

• Develop, monitor and report on all departmental accounts & submits monthly reconciliations for accounts.

• Maintaining departmental office supplies and purchases for department.

• Tracking external and internal grants for the department and purchases related to grants.

• Assist in monitoring the yearly assets for the department.

• Oversee annual fiscal year closing for department. 

• Serve as accountability property officer, liaison with financial, payroll and human resources, and office manager delegate.

• Participates in hiring, training and supervising student assistants.

Required Education and Experience:

• Bachelor's degree in related field

• Two years of related experience

Preferred Education and Experience:

• Master’s degree in related field

• Experience with grants in higher education setting

• Higher education experience

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others. Interpersonal and communication skills.

• Planning and organization skills.

Application Instructions:

Please make sure to provide the following documents:

• Application

• Cover Letter to include two professional references

• Resume

For detailed instructions on how to apply for any position on our website, please use the following link:

http://www.tamusa.edu/humanresources/job-opportunities/index.html ​

Summary of Employee Benefits:

https://www.tamusa.edu/humanresources/documents/summary-of-employees-benefits.pdf

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made.  If you have issues with adding documents with your application, please contact HR at 210-784-2058.

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.