Administrative Coordinator for Assessment

Job Title

Administrative Coordinator for Assessment

Agency

Texas A&M University

Department

Office Of Institutional Effectiveness & Evaluation

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Office of Institutional Effectiveness and Evaluation (OIEE) is committed to fostering assessment practices university-wide by supporting the collection, analysis, management, and use of data. We facilitate efforts of continuous improvement to enhance student learning and strengthen the university’s programs, services, operations, and processes.  Institutional Effectiveness – or “IE” – refers to the process of assessing the quality of student learning, educational programs, academic and student support services, and the administrative units across the university.  OIEE staff support the institution in evaluating the extent to which established goals are met and help to facilitate the use of results from these evaluations to inform decision-making and improvements. 

What We Want

The Office of Institutional Effectiveness & Evaluation is seeking an Administrative Coordinator for Assessment who will be responsible for coordinating the collection and organization of documents for curricular assessment purposes. We are looking for a detail-oriented individual with a passion for continuous improvement to join our dynamic and collaborative team. You will work closely with the Assistant Director and office leadership to maintain detailed records of assessment compliance, troubleshoot technical/software issues, provide user support, and assist with the formatting and completion of required reports/documents. This position will also catalogue and suggest improvements to administrative processes. Meticulous organizational skills, flexibility, and the ability to work as a motivated self-starter are all crucial for success in this position. A successful candidate will demonstrate the ability to work collaboratively and a willingness to learn and troubleshoot new technologies. If this description sounds interesting to you, we invite you to apply for this opportunity. 

What You Need to Know

Salary Range: $44,912.00 - $57,740.80 (Based on selected hire’s qualifications)

Cover Letter & Resume : A cover letter and resume are strongly recommended.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Six years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Knowledge of spreadsheet, database, and presentation applications.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative. 

• Interpersonal and communication skills with planning and organization skills.

Preferred Qualifications:

• Strong organizational skills, flexible, and detail-oriented 

• Administrative experience working in higher education

• Familiarity with Microsoft Power Automate & Planner

• Ability/willingness to learn new software when required, and comfort with troubleshooting technical and user experience issues in software 

Essential Duties/Tasks

Administrative and Operational Support of Assessment Projects - Coordinates the administrative logistics for document collection processes supporting the assessment of curriculum requirements (including but not limited to the Core Curriculum and other specially designated courses) on a semester basis. These tasks include:

• Building, monitoring, and providing user support for the document collection systems (one of which is an office-support software connected to the Learning Management System, the other a Microsoft workflow). 
• Under the direction of their supervisor, generating samples of the documents collected, assigning reviewers, and tracking task completion of the scoring team,  

• Collaborating with their supervisor and the office manager to ensure appropriate onboarding and process training of staff assisting with rubric scoring and the hosting of rubric calibration sessions and to support rubric scorers. 
• Providing regular and detailed compliance reports of assessment participation and scoring/results. 

Process Monitoring and Documentation - In all assigned duties, aids in process improvement, assisting in:  

• The development of procedural documentation for internal and external use, 
• Documenting the evolution of processes, 
• Maintaining accurate records of practice, 
• Monitoring compliance with timelines to ensure the completion of reporting cycles, and 
• Working in collaboration with their supervisor to design communication plans and disseminate resources. 

Comprehensive Program Review Support - Provides backup to support the logistics of comprehensive program reviews, including document collection and linking of evidence to aid in the completion of self-study reports for academic support units and may perform other duties as assigned 

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as: sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. In addition, you have access to many benefits and perks, such as:    

·         Health, dental, vision, life and long-term disability insurance  with Texas A&M contributing to employee health and basic life premiums    

·         12-15 days  of annual paid holidays     

·         Up to eight hours of paid sick leave  and at least eight hours of paid vacation   each month    

·         Automatic enrollment in the Teacher Retirement System of Texas      

·         Free exercise programs and release time  for health and wellness programs    

·         All employees have access to free LinkedIn Learning  training programs, webinars, and limited financial support to attend conferences, workshops, and more     

·         Educational release time and tuition assistance  for completing a degree while a Texas A&M employee    

For additional information on benefits Click here

I nstructions to Applicants :Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.    

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.