Administrative Coordinator for Academic Affairs

The University of Virginia’s College at Wise (UVA Wise) seeks a full time Administrative Coordinator to support six small academic units (the Office of Academic Affairs, the Department of Social Science, the Department of Business, Graduate Studies, the Division of Academic Enhancement and the Experiential Learning Hub, and the Center for Educational Excellence and Innovation) in daily operations and department specific projects.
The Administrative Coordinator performs both technical and complex projects as well as general clerical work in support of the day-to-day operations of six academic areas located in a single building. Additionally, this position performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, competencies, and knowledge of organizational policies and practices. The incumbent must exercise discretion in handling confidential, sensitive, and timely information.

Responsibilities:

• Multitasking between noted academic areas.
• Maintaining multiple financial accounts.
• Maintaining multiple financial accounts to include creating purchase orders and expense reports, internal and external grant budgeting, and ordering supplies.
• Reconciling budgets
• Front desk support
• Answering phones and emails, ensuring that messages are forwarded and receive timely response.
• Coordinating office calendars
• Retrieving and distributing mail
• Administrative Support including scheduling meetings; preparing meeting agendas and other correspondence; taking initiative for tracking and attending meetings for the purpose of recording, preparing, and distributing minutes and reports; facilities and equipment management; anticipating and preparing for leadership activity and meetings; and completing a variety of non-routine assignments.
• In addition to the above job responsibilities, other duties may be assigned.

A bachelor's degree or higher is highly desirable, along with at least five years of relevant experience in student services. Strong writing and communication skills are essential. Candidates must be detail oriented with strong organizational skills and have the ability to manage multiple tasks in a busy environment. Experience with managing calendars and coordinating appointments is a must.

To apply, please visit Job Opportunities | UVA Wise and complete the online application process, attaching a cover letter, resume, and contact information for three references. UVA Wise is an equal opportunity/affirmative action employer committed to excellence through diversity. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Employee fulfills duties as a “responsible employee” under Title IX of the Education Amendments of 1972.  A Responsible employee includes any employee:  who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty.

UVA Wise is committed to helping the campus community provide for their own safety and security.  The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at www.uvawise.edu/ASR .  A copy is available upon request by calling 276-328-0190 or 276-376-3451.

MINIMUM REQUIREMENTS
Education: High School Diploma
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines  webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.