Administrative Coordinator, Finance and Administration

Updated: about 13 hours ago
Location: New York City, NEW YORK
Deadline: Brookdale Center, 55 Fifth Avenue, NY, NY ;

Position Summary:      

Assists with the processing of financial transactions for the Law School and provides general administrative support for the office of Business Affairs.

Position Responsibilities:

  • Assist faculty, staff, and students with the proper completion of travel expense reports and reimbursement requests
  • Enter supply orders for administrative departments and student journals into procurement system
  • Review all catering invoices, confirming correct charges and general ledger account. Maintain spreadsheet log and ensure that sufficient funding is available
  • Work with travel agents and outside vendors to book hotel reservations and assist with general travel arrangements for faculty, staff, and student journal editors 
  • Communicate with vendors regarding orders, deliveries, invoicing, and processing of payments
  • Work with Facilities staff and outside vendors, (e.g., copy machine representative, phone technician) to ensure proper functioning and maintenance of office equipment
  • Process Human Resources on-boarding documents for students, staff, and faculty members
  • Review student worker timesheets and distribute to Faculty for review and confirmation
  • Review and reconcile Business Affairs purchasing card (“p-card”) transactions on a monthly basis
  • Perform various clerical duties, including answering phones, copying, and filing
  • Assist other departments, including Special Events Office, as needed

Interfaces with almost all faculty and administration as well as many students and outside vendors.  Processes high volume of purchase orders, reimbursements, transmittals etc., involving total expenditures in excess of $3 million per year.   May supervise departmental intern.

Experience & Educational Background:

Bachelor’s degree preferred.  At least two years related experience or equivalent.

Skills & Competencies:

Excellent computer and communications skills. Excel experience required. Experience with Banner or other business software preferred.

About Us:       

The Benjamin N. Cardozo School of Law is a leader in legal education, located in Manhattan’s Greenwich Village. The law school is renowned for its program in intellectual property, which includes the FAME Center for Fashion, Arts, Media and Entertainment Law. Cardozo Law has a long tradition of public advocacy and is the birthplace of the Innocence Project and the home of our Center for Rights and Justice.  Cardozo offers a world-class faculty and encourages creative thinking and innovation in the legal profession. Cardozo provides students with a strong foundation in legal theory combined with practical hands-on experience in a variety of areas including criminal law, civil rights law, and business law. The school prides itself on creating a vibrant and warm community for faculty, staff and students.

A division of Yeshiva University, Cardozo Law School offers an excellent compensation package, and a broad range of employee benefit plans. The law school is a secular institution within a religious university and welcomes people of all religions, ethnic backgrounds, races and sexual identities.

Equal Employment Opportunity:           

Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.

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