Administrative Coordinator, CFA Deans Office

Posting Details
Position Information

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Position Title	Administrative Coordinator, CFA Deans Office
About this Opportunity	Ball State University welcomes applications for an Administrative Coordinator.
Our Statement on Inclusiveness	At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.
Salary Grade	10
Wages Begin At	16.2
FLSA	Non-Exempt
Hrs/Week	40
Pre-Employment Screening	Requires successful completion of a background check.
Position Function	Perform receptionist and administrative duties in support of the College of Fine Arts; maintain efficient office operations; act as a facilitator for the college and professional staff in collecting and disseminating key information; act as liaison for faculty, staff, and public.
Minimum Education	Eighteen months of training or education beyond high school or equivalent.
Minimum Experience	At least one year of related experience.
Minimum Other	Proficiency in Microsoft Office Suite including Word, Excel, Outlook and Powerpoint.
Authorization to work in the US	Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education	Associate’s degree.
Preferred Experience	Additional years of related experience.
Preferred Other
Position Title(s) Supervised	None.
EEO Statement	Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University	Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:	https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:	IN Indiana
Department	CFA Deans Office:600010
Department Information
Department Email or Phone Number	765-285-54951

Duties & Responsibilities

Ranking	1
Job Duty	Reception: Greet and assist visitors, direct/refer to appropriate area, receive and screen incoming calls, provide information as needed; in coordination with the other office staff, open and close office; maintain office appearance.

Ranking	2
Job Duty	Mail: Process, sort, and distribute college mail and packages; coordinate systematic development and maintenance of mailing lists and coordinate mailings throughout academic year, both electronic and paper.

Ranking

3

Job Duty

Inventory: Order and inventory supplies and equipment of the office; process paperwork for reimbursement of funds spent; authorize and record use of procurement cards; maintain files and records of correspondence pertaining to individual purchase orders, equipment, distribution, items received, back-ordered and returned; enter items as received via SciQuest to process payment of invoices; serve as liaison between vendors and accounting with regard to invoice payments; interact with inventory control regarding inventory of new and used equipment; enter move requests for temporary furniture, long term storage, and items for excess; perform duties related to repairing of office equipment.

Ranking	4
Job Duty	Data Compilation and Support: Work in partnership with Associate Dean to facilitate the request prepare/generate various documents and reports, including annual reports, planning materials, accreditation reports, directory listings, and other documents and reports as needed.

Ranking	5
Job Duty	Student Success support: Provide administrative support for the Director of Student Success with the following: planning logistics for events and workshops while working with campus partners and Community contacts.

Ranking	6
Job Duty	Programming Support: Provide administrative and logistical support to CFA committees assisting with Guest Artist contracting, travel, ect. at the Assoc Dean or Director of Budget and Resource Planning request.

Ranking	7
Job Duty	Budget Support: Provide administrative support for the Director of Budget and Resource Planning with the following: help prepare and distribute reports, memos, and correspondence; assist in maintaining and keeping records; assist in preparing forms for various inter-departmental units.

Ranking	8
Job Duty	Provide ancillary/backup support to the Assistant to the Deans.

Ranking	9
Job Duty	Provide backup assistance for the CFA technology and instructional equip. inventory and requests.

Ranking	10
Job Duty	Maintain regular and predictable attendance on campus within a standard forty-hour work week, with the occasional need to flex for special event needs.

Ranking	11
Job Duty	Perform other related duties as assigned.

Posting Detail Information

Posting Number	202401442SF
Number of Vacancies	1
Desired Start Date	05/01/2024
Position End Date (if temporary)
Open Date	03/22/2024
Close Date	04/04/2024
Open Until Filled	No
Special Instructions Summary
Information for Applications Requiring a Cover Letter	In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values , including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’