Administrative Coordinator

Posting Details
Position Information

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Position Title	Administrative Coordinator
About this Opportunity	Ball State University welcomes applications for an Administrative Coordinator.
Our Statement on Inclusiveness	At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.
Salary Grade	10
Wages Begin At	16.2
FLSA	Non-Exempt
Hrs/Week	40
Pre-Employment Screening	Requires successful completion of a background check.
Position Function	Coordinate all departmental operations to assure timely and successful completion of all academic, research, and service programs of the department. Supervise student employees.
Minimum Education	Eighteen months of specialized training or education beyond high school or equivalent.
Minimum Experience	One through three years of office coordination, secretarial support, or other related experience.
Minimum Other
Authorization to work in the US	Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education	Associate’s degree.
Preferred Experience	Experience in an academic office; supervisory experience. Experience with University systems.
Preferred Other
Position Title(s) Supervised	Graduate Assistants and student employees
EEO Statement	Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University	Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:	https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:	IN Indiana
Department	Political Science:700220
Department Information
Department Email or Phone Number	[email protected]

Duties & Responsibilities

Ranking	1
Job Duty	Monitor all non-salary budgets for the department, including S&E, travel, Foundation Alumni accounts, scholarship accounts, grants, and other departmental programs.

Ranking	2
Job Duty	Serve as initial contact to prospective MA, MPA, and undergraduate students.

Ranking	3
Job Duty	Assist the Chairperson in compiling faculty schedules each semester; implement the deletion and/or addition of classes as necessary; verify academic assignment reports to ensure accurate FTE reporting.

Ranking	4
Job Duty	Each semester monitor, FLAC and create EPAFs when necessary. Monitor enrollments to ensure proper payment.

Ranking	5
Job Duty	Interview, hire, train and assign work to students. Monitor and sign off on payroll. Assist with graduate assistant hiring process; includes advertising, collecting a review of credentials of applicants; complete graduate assistant EPAFs.

Ranking	6
Job Duty	Prepare and oversee the preparation of a variety of university reports concerning items such as program reviews, assignment reports, strategic initiatives, and schedules.

Ranking	7
Job Duty	Oversee the filing of all office documents and records, including recruitment, promotion and tenure documents, and personnel files in order to ensure convenient retrieval and compliance with all applicable university, state, and federal laws and regulations.

Ranking	8
Job Duty	Maintain website, social media, digital sign, and departmental newsletter. Design flyers, prepare letters and memos for faculty and department office.

Ranking	9
Job Duty	Utilize university systems to assist in faculty requests, student information, course, and program enrollment data.

Ranking	10
Job Duty	Maintain daily schedule of Chairperson as requested.

Ranking	11
Job Duty	Inform faculty and staff of all existing and new departmental policies and procedures and assist Chairperson in implementing new policies; recommend changes as needed.

Ranking	12
Job Duty	Support Chair and Recruitment Committee with new faculty searches, includes collecting information for posting, completing forms, working with the University talent management system, and arranging interviews for candidates.

Ranking	13
Job Duty	Perform other related duties as assigned.

Ranking	14
Job Duty	Maintain regular and predictable attendance.

Posting Detail Information

Posting Number	202401438SF
Number of Vacancies	1
Desired Start Date	06/03/2024
Position End Date (if temporary)
Open Date	03/19/2024
Close Date	04/22/2024
Open Until Filled	No
Special Instructions Summary
Information for Applications Requiring a Cover Letter	In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values , including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’