ADMINISTRATIVE COORDINATOR 4, School of Medicine, Hematology & Med Oncology (24500614080207)

Updated: about 1 hour ago
Location: Boston, MASSACHUSETTS
Job Type: FullTime

The Section of Hematology and Medical Oncology at Boston University and Boston Medical Center is seeking an Administrative Coordinator 4. The section of Hematology and Medical Oncology at Boston University and Boston Medical Center is a rapidly expanding and innovative academic and clinical department that includes over 50 faculty members and over 100 staff, with a mission to provide high-level clinical care and lead research that reflects a diverse patient population. The position will provide direct administrative support to the section chief and the administrative director. They will be responsible for various aspects of operations, ensuring the department operates in an effective, efficient, and professional manner.

Specific duties include:

  • Schedules appointments and meetings, takes meeting notes, and follows up on meeting-generated tasks.
  • Responds to inquiries; triages and routes calls on behalf of the section chief and administrative director.
  • Independently composes high level correspondence, documentation, and presentations of professional quality.
  • Edits and proofreads all written materials and verifies the validity of data for all documents and reports prior to submission/distribution.
  • Coordinates specific projects; providing leadership in project management -Acts as liaison between departments and makes independent decisions.
  • Maintains departmental calendars and calendars for the section chief and administrative director.
  • Organizes and coordinates departmental meetings or committees, including reserving conference rooms, setting up room equipment and procuring food and beverage if necessary.
  • Makes registration and travel arrangements, including hotel reservations and written itineraries for all travel plans -Deals discreetly with highly sensitive, confidential written, electronic, and oral communications concerning staff, department, and hospital matters.
  • May perform additional office related duties as required by the section chief and administrative director.
  • Manages new hire faculty/staff recruitment. Advertises open job opportunities, schedules candidate lectures, tracks candidate application process. Creates candidate itineraries, creates advertisements, manages BU CME process. Assists with the coordination of the academic appointments and promotions process for faculty within the Section. Provides assistance completing various forms required to complete packets for submission. Ensures the process is complete and appropriate deadlines are met while keeping current on the evolving process.
  • Manages and tracks onboarding and prepares the credentialing applications for processing and administer license renewals, malpractice insurance and re-credentialing applications for assigned clinicians within the Section.

Bachelor's degree, 3-5 years' experience.

Please note all newly hired staff and faculty will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions ). For further information on the University’s response to COVID-19, please visit the COVID-19 Resources site. 

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. 

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