Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University Health Science Center

Department

Pharmacy - Instruction

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The School of Pharmacy is looking for an Administrative Associate to serve as a member of the Experiential Education team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What you need to know

Salary Range: $40,000 to $50,000; Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education & Experience:

• High school graduation or any equivalent combination of education and experience.

• Five years of experience in general office or clerical work.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Excellent written communication, analytical, interpersonal, and organizational skills.

• Ability to work in a fast-paced environment.

• Ability to work with sensitive information and maintain confidentiality.

• Ability to work independently once given a project.

Preferred Knowledge, Skills, and Abilities:

• Bachelor’s Degree.

• Ability to develop short-and long-range plans, work as a team member, independently, and without close supervision and meet deadlines and work in a shared office space.

• Prior budget management and supervisory experience; Prior experience at assistant or higher level, supervising facilities, and creating documents and reports.

Job Responsibilities: 

Administrative Support

• Assist the Office of Experiential Education (OEE) and staff by providing highly advanced administrative support; maintain visibility and be approachable to all students, faculty, administrators, preceptors and other stakeholders; establish and maintain a respectful environment.

• Provide administrative assistance to OEE administrative staff; assist with scheduling, email correspondence, and mailing as necessary.

• Provide administrative and logistical support for events and meetings by anticipating needs such as room reservations, equipment needs, various communication needs, catering orders, event signage, publicity posting including email invitations, printing and material distribution, maintenance of RSVPs, and maintenance of contact lists.

• Handle routine correspondence with students and preceptors and other individuals without direct supervision. Be responsible for the retention and security of essential, operation, fiscal, and other records/reports for the OEE. Coordinates daily office support activities and administrative interactions. Answer telephone, take messages & ensure quality communication. Provides technical information regarding administrative procedures, services, or programs.

• Process payment of invoices; Coordinates and maintains supplies inventory; anticipate needed supplies; place and expedite orders for supplies; verify and reconcile purchase card statements; receive and store supplies.

• Functions as a liaison with other departments and sites in coordination with OEE.

• Serve as supervisor for OEE student workers.

OEE Support

• Function as a liaison with other departments and sites in coordination with the administrative staff of OEE.

• Provides financial and administrative support by acting as Concur Travel Delegate for OEE staff; Coordinates travel and assists with expense reports, and reimbursements. Monitors department budget and expenses.

• Take notes during OEE meetings and type up meeting minutes and agendas and distribute.

• Assist the Associate Dean in establishing and maintaining the Inter-professional Education program.

• Provide logistical and administrative support for RSOP affiliated residency programs as requested.

• Assist with maintaining records, scheduling, and student completion of forms for patient care co-curricular activities.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.

• 12-15 days of annual paid holidays. 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month.

• Automatic enrollment in the Teacher Retirement System of Texas. 

• Health and Wellness: Free exercise programs and release time .

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more.

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.