Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University Health Science Center

Department

Clinical Affairs

Proposed Minimum Salary

$15.50 hourly

Job Location

Dallas, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .”

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

A part of the Texas A&M University Health Science Center, Texas A&M College of Dentistry in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education.

What we want

The College of Dentistry is looking for an Administrative Assistant to serve as a member of the Clinical Affairs team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of needed experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Required Education and Experience:

• High school diploma or equivalent combination of education and experience.
• Five years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to work in a high stress environment.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently once given a project.
• Experience working with diverse individuals and communities

Required Other Requirements:

• Work beyond normal office hours and/or work on weekends.

Responsibilities:

• Greets and assists visitors to the Office of Clinical Affairs
• Receives payments for record requests, badge replacements, other school related fees.
• Develops procedures for complex or specialized functions. Responds to inquiries and interprets rules, regulations, policies and procedures. Provides back-up assistance to the Sr. Administrative Coordinator
• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
• Coordinates requests for patient records release from axiUm.
• Coordinates daily office support activities and administrative interactions. Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matters. Provide organizational planning and problem solving skills.
• Provides back-up coverage for the entry lobby desk personnel for breaks and lunch.
• Other duties as assigned

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.