Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University

Department

Texas A&M University School of Law

Proposed Minimum Salary

$18.00 hourly

Job Location

Fort Worth, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

At Texas A&M University School of Law (in Fort Worth, Texas) we instill in our graduates knowledge of the law, key professional skills and core values that set the Aggie Lawyer apart. Texas A&M University School of Law is an integral part of Texas A&M University, one of a select few institutions nationwide to hold land grant, sea grant and space grant designations. As Texas' first public institution, Texas A&M offers 101 doctoral programs and 151 master’s programs, in addition to the J.D. law degree. Many of these programs have attained top rankings and national recognition for quality by the National Research Council (NRC).

What we want

The Administrative Associate V, works under the supervision of the manager of the Assistant Dean, Finance and Administration and provides highly advanced administrative support to multiple faculty members. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Work Location: Fort Worth, Texas

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• High school diploma or GED, or any equivalent combination of education and experience.
• Five years of experience in general office or clerical work.

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others.
• Basic knowledge of word processing, spreadsheet, and database applications.
• Ability to work with sensitive information and maintain confidentiality.
• Professional and positive attitude. 

Preferred Education and Experience:

• Associate's degree.
• Higher education experience.
• Experience in coordinating travel in Concur a plus.

Preferred Knowledge, Skills, and Abilities:

• Sophisticated word-processing skills.
• Strong written and oral communication skills.
• Working knowledge of office technology systems and applications.
• Ability to produce large projects and maintain schedules.

Responsibilities:

• Administrative Support - Performs advanced word processing, advanced desktop publishing, presentation, and data management activities, and assists faculty and staff with the use of these applications.  Creates and maintains advanced spreadsheets and databases.  Makes arrangements for meetings, appointments, conferences, and travel.  Disbursement of mail for the law school.

• Project/Event Support - Researches and analyzes administrative requirements for specific programs or projects.  Completes multiple projects in a timely manner for multiple faculty members.  Prioritizes projects.  May set up meetings, seminars, and other special events to include facilities, equipment, and food.

• Reporting - Maintains a variety of fiscal, administrative, and academic records.  Posts information to agency records and modifies forms or records.  Verifies, processes, and reviews forms, reports, and other documents. Composes correspondence, reports, publications, and presentations, including editing and proofreading.

• Policy Management and Misc. - Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.  Provides technical information regarding administrative procedures, services, or programs.  Maintains office equipment.  Maintains office reference materials including online office materials. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.